Entertainment Coordinator

Universal Studio Group (USG) is the umbrella brand that houses NBCUniversal's three powerhouse television studios: Universal Television, Universal Global Television and Universal Television Alternative Studio. Collectively, the three premium studio brands produce over 3,000 hours of programming currently airing or streaming around the globe and own one of the largest libraries in the world with over 130,000 episodes of television. Led by Pearlena Igbokwe, Chairman of Television Studios, NBC Entertainment & Peacock Scripted, USG collaborates with some of the industry's most visionary storytellers to champion a diverse slate of ambitious, creative and passionate projects. Current hits include Dick Wolf’s “Law & Order,” “One Chicago” and “FBI”-branded series, Emmy® Award-winning “Hacks,” “A Man on the Inside,” “Ted,” “The Day of the Jackal,” “All Her Fault” and “The Americas.” USG is a division of NBCUniversal, one of the world's leading media and entertainment companies.

Job Purpose:

The Entertainment Coordinator will provide administrative support to two creative executives in Current Programming within the Universal Television Studio organization and serve as office liaison communicating with internal NBCU divisions as well as the external business and creative community.

Essential Responsibilities:

General administrative duties including: answering telephones, scheduling, arranging drive-ons, copying, filing, processing expenses, and planning all travel arrangements for executives

Maintain reports and databases for staffing submissions, production schedules, material delivery, and studio-wide series coverage

Coordinate conference calls, run-thrus, and both in-person and virtual meetings and table reads; maintain files and status reports for series in production

Anticipate scheduling conflicts, production needs, and administrative gaps; proactively address issues or escalate appropriately without requiring direct instruction

Continuously evaluates existing processes and workflows, identifying redundancies or outdated practices and proactively propose improvements

Assist in internal communication with our production and talent, and across NBCU departments and divisions; as well as with external partners in the creative community: networks, streaming services, other studios, agencies and managers

Conduct research on request and maintain a general awareness of industry trends, formats, talent and competitive environment

Bachelor's degree

Working knowledge of Adobe, Final Draft, Microsoft Office including Word, Excel, PowerPoint, Outlook, Teams

Knowledge of how the TV development and current programming processes work and key players within the industry

Willingness to read and write coverage for writer submissions or other creative material

Multi-task oriented, excellent organizational and time management skills, as position will assist high volume department

Flexible, personable, self-starter, and extremely detail-oriented with the ability to interface with the creative community as well as all levels of NBCU staff

Ability to work well in a fast paced, deadline driven environment