Dy Mngr, /Manager Administration

Key Responsibilities

• Canteen Management
• Manage canteen operations, food quality, vendor performance, and employee satisfaction.
• Approve special food requirements for festivals and events.
• Conduct canteen committee meetings, kitchen audits, food testing, and medical checks for canteen staff.
• Oversee pantry stock procurement and weekly menu planning.
• Transport Management
• Manage employee transportation, company vehicles, and external cab services.
• Ensure timely transport operations and driver allocation.
• Conduct transport audits and committee meetings.
• Handle vehicle renewals, maintenance, FASTag management, fuel and toll verification, and driver training.
• General Administration
• Raise Purchase Requisitions (PRs) for administrative purchases, contracts, renewals, and employee events.
• Manage vendor agreements, Annual Maintenance Contracts (AMCs), utility bill payments, administrative records, and audit documentation.
• Support QA, ISO, FDA, and GMP audits.
• Maintain stakeholder relations, coordinate employee engagement activities, and conduct facility inspections.
• Housekeeping & Facility Services
• Manage housekeeping vendor manpower and consumable inventories.
• Monitor drinking water quality and facility cleanliness standards.
• Contract Workforce Management
• Recruit and onboard contract employees.
• Ensure training, medical checks, background verification, attendance management, statutory compliance, wage compliance, and workforce allocation across shifts.
• Coordinate annual ESI medical camps and maintain workforce discipline.
• Software & Compliance Systems
• Maintain and update SOPs in Veeva Vault.
• Manage audit responses, compliance reviews, complaint tracking, and service provider verification in BM Ram software.
• GMP Support
• Manage GMP-related supplies such as aprons and safety shoes.
• Coordinate with Lindstrom for gowning services and employee concerns.
• Ensure compliance with gowning and shoe-washing procedures.
• Biometric Access Control
• Manage biometric hardware and software systems.
• Coordinate vendor support, issue resolution, procurement, and maintenance.
• Scrap Management
• Arrange transportation and disposal of scrap materials including general waste, metal, wood, and other waste streams.
• Training & Employee Development
• Organize training programs for housekeeping, security staff, drivers, and contract employees.
• Prepare and execute administrative engagement calendars and compliance training plans.
• Security Management
• Recruit security personnel as needed.
• Ensure proper management of visitor control, gate passes (RGP/NRGP), and material movement records.
• Pest Control Management
• Ensure pest control activities comply with GMP requirements.
• Coordinate audits, maintain records, monitor pest control equipment, and address observations with engineering teams.
• Compliance - Contract Labor and others
• Verify ESI/PF deductions, minimum wage implementation, salary payments, approved manpower strength, wage registers, and statutory compliance through vendor coordination.