Dubai Events Coordinator, MENA

About the role

Event delivery and coordination

• Coordinate Dubai and UAE venue searches and negotiate hire, food and beverage, and associated costs.
• Source and manage vendors for booth production, audiovisual services, event rentals, video and photography, and merchandise.
• Support sponsorship deliverables at the DFGC/Xsolla events expo and other local events.
• Plan community events to drive Xsolla Club membership and regional awareness.
• Maintain event budgets and update costs regularly in the correct currency.
• Research and book hotels for staff attending Dubai-hosted events with the hotel sourcing agency.

Event communications and operations

• Set up local events on the Xsolla events page, including copy, venue details, and logos.
• Support event registration setup with copy, graphics, and registration forms.
• Research local event opportunities and sponsorship options with event organizers.
• Coordinate speaking-session logistics with Business Development, Product, and Creative teams.
• Maintain the event roadmap tracker with local sponsor details, dates, and links.
• Log creative briefs in Jira and follow them through completion.
• Support on-site event delivery, vendor setup, and a positive guest experience, including membership support at Xsolla Club.

Required qualifications

• At least 2 years of professional experience in events, marketing, or vendor coordination.
• Bachelor's degree in Marketing, Business Administration, Communications, or a related field.
• Demonstrated knowledge of Dubai and UAE venues, vendors, and the event landscape.
• Proficiency in project management tools such as Atlassian Suite, Jira, Asana, or Monday.com, and Google Workspace.

Preferred qualifications

• Experience in the video games, technology, or software industry is preferred.
• Arabic language skills are preferred.
• Existing relationships with UAE venues, vendors, or event organizers are preferred.

Benefits

• The employer describes a benefits program including flexible time off, private health insurance, and a personalized career roadmap.
• Professional development includes training and educational opportunities.

Hiring process

• The employer states that a background check will be requested for this role.