Dubai Events Coordinator, MENA

ABOUT US

Responsibilities

• Coordinate local venue searches in Dubai and the wider UAE, negotiating hire, F&B and associated costs.
• Source and manage local vendors for booth production, AV, event rentals, video/photography and merchandise.
• Support delivery of Xsolla's sponsorship deliverables at the DFGC/Xsolla events expo and other local events.
• Plan and deliver Community driven events in order to drive Xsolla Club membership and awareness in the region.
• Maintain local event budgets, updating costs regularly and in the correct currency.
• Research and book hotels for staff attending Dubai-hosted events, working with the hotel sourcing agency.
• Set up new local events on the Xsolla events page, including copy, venue details and logos.
• Support event registration setup, including copy, graphics and registration forms.
• Liaise with local event organizers to research new opportunities and review sponsorship options.
• Coordinate logistics for speaking sessions with BD, Product and Creative teams.
• Keep the event roadmap tracker current with local sponsor information, dates and links.
• Log detailed creative briefs (Jira) for local event materials and follow through to completion.
• Support on-site delivery at local events, ensuring smooth vendor set-up and a positive guest experience.
• Support on-site membership at Xsolla Club, ensuring a positive guest experience.

Requirements

• 2+ years of professional experience in events, marketing, or vendor coordination.
• Bachelor's degree in Marketing, Business Administration, Communications, or related field.
• Demonstrated knowledge of the Dubai/UAE venue, vendor and event landscape.
• Proficiency in project management tools such as Atlassian Suite, Jira, Asana, Monday.com, and the Google Workspace.
• Preferred:
• Experience in the video games, tech or software industry.
• Arabic language skills.
• Existing relationships with UAE venues, vendors, or event organizers.

Benefits:

• We are passionate about fostering a supportive environment for our team, so we prioritize the physical, mental, and emotional well-being of our employees through a comprehensive Benefits Program. This includes unlimited Flexible Time Off, private health insurance and a personalized career roadmap for each employee. By investing in professional development through training and educational opportunities, we ensure that our team thrives both personally and professionally. Together, we’re not just building a business; we’re cultivating a community that values creativity, collaboration, and the transformative power of play.
• Equality Opportunity Statement:
• Xsolla is dedicated to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, genetics, disability, age, social background or other characteristics.
• We welcome and encourage applications from all qualified individuals and are dedicated to ensuring a fair and transparent recruitment process.
• For the Dubai Events Coordinator, MENA role, we will request a background check.
• Relevance to Job Responsibilities:
• The background check is relevant to this position because of the following role responsibilities:
• Handling sensitive financial information/managing budgets/accessing funds
• Accessing confidential company data
• Ensuring compliance with regulatory requirements
• Rights Under the UAE Personal Data Protection Law:
• Applicants are encouraged to inquire about their rights under the UAE Personal Data Protection Law. If you have questions regarding our hiring practices, please contact [email protected]