Dubai Admin Lead

About Us

Job Summary

Office Leasing & Contract Management

• Site Selection & Evaluation: Conduct market research, on-site inspections, and comprehensive assessments for new office locations based on business expansion needs (including transportation, amenities, clarity of property rights, fire safety qualifications, etc.).
• Lease Negotiation & Execution: Lead commercial negotiations with landlords or agencies (covering terms such as rent, rent-free periods, escalation rates, parking allocation, etc.), rigorously review legal risks and commercial terms of lease agreements, and follow up on contract filing and seal approval processes.
• Lease Lifecycle Management: Manage renewal negotiations, lease termination settlements, and deposit recovery for existing offices; handle various disputes and correspondence with landlords during the lease term.

Office Renovation & Project Management

• Project Coordination: Oversee end-to-end management of new office fit-outs or refurbishment projects, including design requirement alignment, renovation budget preparation, contractor tendering, and price comparison.
• Construction Oversight: On-site supervision of construction progress, material quality, and workplace safety; coordinate cross-functional works including low-voltage systems (network cabling), fire safety inspections, and HVAC modifications to ensure on-time project delivery.
• Completion & Acceptance: Organize project acceptance inspections, review as-built drawings and final accounts, and ensure renovation standards comply with company VI requirements as well as national environmental and fire safety regulations.

Administrative Vendor Ecosystem Management

• Vendor Database Development: Establish and maintain an administrative and logistical vendor database (covering categories such as property management, cleaning, plant rental, drinking water, pest control, office furniture, repair & maintenance, etc.).
• Cost Control: Develop vendor Service Level Agreements (SLAs) and performance evaluation mechanisms, conduct regular market price inquiries and commercial reviews, and continuously optimize procurement costs through tendering or negotiation.
• Day-to-Day Coordination: Oversee property management companies, monitor the quality of cleaning, security, and facility maintenance in common areas, and handle emergency logistical issues (such as urgent water/electrical repairs, elevator entrapments, etc.).

Daily Office Operations & Space Planning

• Space Management: Conduct rational workstation planning and allocation based on headcount, improve office space utilization, and maintain employee seating maps.
• Facility Maintenance: Manage daily repair requests and preventive maintenance for all office facilities and equipment (such as access control systems, water dispensers, HVAC, lighting).
• Environment & Safety: Conduct office environment inspections to ensure fire escape routes are clear and emergency equipment is in good condition; coordinate with safety supervision authorities on safety inspections and rectifications.

Budget & Expense Control

• Prepare quarterly office operations budgets (covering rent, property management fees, renovation amortization, maintenance reserves, miscellaneous administrative expenses, etc.), reconcile all administrative expense invoices monthly, perform month-over-month variance analysis, and submit explanatory reports to Finance.

Event Coordination

• Plan and organize office events and meetings.
• Coordinate logistics for internal and external meetings.

Requirements

• Proven experience as an Administrative Manager or similar role.
• Strong organizational skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite.
• Familiarity with office management procedures and basic accounting principles.
• Ability to multitask and prioritize tasks effectively.
• Knowledge of Dubai's administrative and regulatory environment.

Why Join Us

• At Bybit, we are committed to fostering a supportive and enriching work environment.
• Our benefits include:
• Study Growth Fund: We support your professional development and continuous learning.
• Internal Events: Participate in regular team-building activities, workshops, and events designed to promote collaboration and innovation.
• Global Collaboration: Be part of a diverse, international team, working alongside colleagues from around the world.
• Career Advancement: Access opportunities for growth and advancement within a rapidly expanding global company.
• Internal Mobility: Grow with us- Your long-term development is important to us. We offer internal job opportunities to help build your career path.