Documentation Operations Executive (Business Setup) & Executive Assistant

Overview

Job Summary

Business Setup & Documentation

• Prepare, review, and process business setup applications and related documents.
• Coordinate with government authorities, free zones, banks, and service providers for company formation and licensing procedures.
• Handle trade license applications, renewals, amendments, and cancellations.
• Manage visa applications, renewals, cancellations, and immigration-related documentation.
• Ensure all client documents are complete, accurate, and submitted within deadlines.
• Maintain organized records of client files and documentation.
• Track application statuses and provide regular updates to clients and management.
• Ensure compliance with UAE regulations and company policies.
• Assist clients with document attestation, notarization, and other regulatory requirements.

Operations & Coordination

• Coordinate with internal departments to ensure smooth service delivery.
• Follow up with clients regarding required documents and approvals.
• Maintain databases, trackers, and operational reports.
• Support process improvements to enhance efficiency and customer satisfaction.

Executive Assistant Responsibilities

• Manage calendars, appointments, and meetings for senior management.
• Prepare meeting agendas, minutes, and follow-up action items.
• Handle correspondence, emails, and phone communications on behalf of management.
• Coordinate travel arrangements, hotel bookings, and business itineraries.
• Prepare presentations, reports, and business documents.
• Maintain confidentiality of sensitive business information.
• Assist management with special projects and administrative tasks.

Qualifications & Requirements

• Bachelor’s degree in law, or a related field.
• Minimum 1-2 years of experience in UAE business setup, documentation, administration, or executive support roles.
• Knowledge of UAE company formation procedures, visa processes, and government regulations.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills in English.
• Ability to work under pressure and meet deadlines.
• Professional and customer-focused attitude.
• Pay: AED3,000.00 - AED4,000.00 per month