Document Controller - Supervision

Job Summary

Key Responsibilities (Financial)

• Provide document control and organize a comprehensive filing system for all received and outgoing correspondences for company projects in accordance with corporate policies and procedures

Key Responsibilities (Customer Focus)

• Maintain a record of submittals to the client and record the date of responses to the client

Key Responsibilities (Internal Business Process)

• Maintain a list of unanswered items of correspondence and circulate the list at regular intervals for reference
• Maintain a register of design manuals, vendor manuals and design drawings
• Maintain copies of all programs submitted during the project and file copies of the client’s drawings showing the progress of the works during the various stages of the design
• Maintain a register of all design drawings submitted by the client and update the status of review / approval of design drawings
• Record receipt of drawing revisions and distribute to the appropriate people
• Ensure that the most current version of drawing documents is being used
• Assist other members in the team to set-up and maintain filing systems in an organized manner
• Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedures

Key Responsibilities (Learning & Growth)

• Attend periodic training to further develop relevant skills

Qualification, Technical Skills and Competencies

• Saudi Citizen is preferable High School Diploma. B.Sc. is preferable Excellent experience in Aconex Program for more than 5 years Working knowledge of Microsoft Word, PowerPoint and Excel Good secretarial skills and organizational abilities Ability to communicate effectively both internally and externally Good planning, organization and presentation capability Strong attention to details Proficiency in spoken and written English
• Saudi Citizen is preferable
• High School Diploma. B.Sc. is preferable
• Excellent experience in Aconex Program for more than 5 years
• Working knowledge of Microsoft Word, PowerPoint and Excel
• Good secretarial skills and organizational abilities
• Ability to communicate effectively both internally and externally
• Good planning, organization and presentation capability
• Strong attention to details
• Proficiency in spoken and written English

Overall Experience Required to Execute this Role

Specific Experience Required to Execute this Role