Document Controller - Aconex (Saudi Citizen)

Job Summary

Responsibilities

• Ensure responsibilities are fulfilled in a cost-effective manner.
• Ensure the satisfaction of the supervision teams with provided document control activities.
• Provide document control and organize a comprehensive filing system for all received and outgoing correspondence on supervision projects in accordance with corporate policies and procedures.
• Maintain a record of submittals from the contractor and record the date of responses to the contractor.
• Maintain a list of unanswered items of correspondence and circulate the list at regular intervals to Project Managers for reference.
• Maintain a register of operation manuals, vendor manuals and as built drawings.
• Maintain copies of all programs submitted during the project and file copies of the contractor's drawings showing the progress of the works during the various stages of the contract.
• Maintain a register of all as built drawings submitted by the contractor and update the status of review / approval of as-built drawings.
• Record receipt of drawing revisions and distribution to the appropriate people.
• Ensure that the most current version of drawing documents is being used.
• Assist other members in the supervision team to set-up and maintain filing systems in an organized manner.
• Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedures.

Skills

• Working knowledge of Microsoft Word, PowerPoint and Excel (Advanced) and Aconex is a must.
• Good secretarial skills and organizational abilities.
• Ability to communicate effectively both internally and externally.
• Good planning, organization and presentation capability.
• Strong attention to details.
• Proficiency in spoken and written English; Arabic is an advantage.

Requirements

• Working knowledge of Microsoft Word, PowerPoint and Excel (Advanced) and Aconex is a must
• Good secretarial skills and organizational abilities
• Ability to communicate effectively both internally and externally
• Good planning, organization and presentation capability
• Strong attention to details
• Proficiency in spoken and written English
• Arabic is an advantage