Document Controller - Supervision (Dubai Infrastructure Projects)
Skills
About This Role
Job Summary
The Document Controller establishes master filing systems, including copies of al drawing issues on supervision projects.
S/He ensures the implementation of K&A's archiving policies, procedures and standards in the recording of all drawings issued to the contractor.
Key Responsibilities (Financial)
- Ensure responsibilities are fulfilled in a cost effective manner
Key Responsibilities (Customer Focus)
- Ensure the satisfaction of the supervision teams with provided document control activities
Key Responsibilities (Internal Business Process)
- Provide document control and organize a comprehensive filing system for all received and outgoing correspondence on supervision projects in accordance with corporate policies and procedures
- Maintain a record of submittals from the contractor and record the date of responses to the contractor
- Maintain a list of unanswered items of correspondence and circulate the list at regular intervals to Project Managers for reference
- Maintain a register of operation manuals, vendor manuals and as built drawings
- Maintain copies of all programs submitted during the project and file copies of the contractor's drawings showing the progress of the works during the various stages of the contract
- Maintain a register of all as built drawings submitted by the contractor and update the status of review / approval of as-built drawings
- Record receipt of drawing revisions and distribution to the appropriate people
- Ensure that the most current version of drawing documents is being used
- Assist other members in the supervision team to set-up and maintain filing systems in an organized manner
- Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedures
• High School Diploma
- Working knowledge of Microsoft Word, PowerPoint and Excel
- Good secretarial skills and organizational abilities
- Ability to communicate effectively both internally and externally
- Good planning, organization and presentation capability
- Strong attention to details
- Proficiency in spoken and written English; Arabic is an advantage
Specific Experience Required To Execute This Role
- 5+ years of experience in a similar role
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