Required Document Controller

1. Document Management & Organization

• Organize, store, and maintain all project documentation including contracts, drawings, proposals, specifications, and correspondence
• Maintain structured filing systems (digital and physical) for easy retrieval and reference
• Ensure proper categorization and version control of all project documents

2. Document Control Process Implementation

• Implement and maintain standardized document control procedures
• Ensure all documentation follows company policies and industry standards
• Monitor and improve document workflow processes for efficiency and accuracy

3. Data Entry & Record Maintenance

• Enter and update project-related data into internal systems and databases
• Maintain accurate logs of all incoming and outgoing documents
• Track document distribution, approvals, and revisions

4. Quality & Compliance Control

• Review documents for accuracy, completeness, and compliance with company standards
• Ensure all project documentation meets regulatory and contractual requirements
• Monitor deadlines for document submissions and approvals

5. Coordination & Communication

• Coordinate with project managers, engineers, procurement, and site teams for document exchange
• Serve as the focal point for documentation-related queries and support
• Ensure timely circulation of updated drawings and project revisions to relevant stakeholders

6. Version Control & Tracking

• Track document revisions and ensure latest versions are always available to teams
• Maintain a clear record of changes, updates, and approvals
• Prevent use of outdated documents across project sites

7. Reporting & Administration

• Generate reports on document status, compliance, and pending approvals as required by management
• Support management with documentation audits and tracking summaries
• Assist in improving document management best practices across projects

Requirements

• Proven experience as a Document Controller or in administrative roles within construction or landscaping projects
• Strong organizational skills with excellent attention to detail
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and document management systems
• Strong communication and interpersonal skills
• Ability to manage multiple tasks and deadlines effectively
• Ability to work independently and coordinate with multiple departments
• Knowledge of construction documentation processes is an advantage

Job Type: Full-time