Document Controller - Saudi National

Role overview

Document control duties

• Manage documents from project initiation through close-out, including receipt, registration, tracking, updating, and archiving.
• Scan and distribute PDF documents, maintain indexing and metadata, and upload files to client contract systems and ACC as required.
• Maintain a hard-copy reference library aligned with electronic records.
• Manage contract document workflows, revisions, approvals, and transmittals in ACC or other approved EDMS platforms.
• Register and track correspondence, reports, payment requisitions, variation orders, site instructions, punch lists, and NCRs.
• Track submittals, safety reports, RFCs, meeting minutes, progress photographs, contract issues, and drawings; identify current approved versions.
• Report outstanding actions and responses on controlled documents.
• Assist users with EDMS setup, folders, permissions, workflows, document numbering, and troubleshooting.
• Ensure compliance with company procedures, client requirements, contractual obligations, and quality standards.
• Coordinate document flows with project stakeholders and resolve discrepancies while maintaining data integrity.
• Provide registers, logs, histories, and approval evidence for audits and quality reviews.

Required qualifications and experience

• Diploma or specialized training in document management systems or similar software.
• At least 8 years of document control experience, including at least 4 years using EDMS on large-scale projects.
• Expert Aconex and ACC experience, including project setup, administration, permissions, submittals, RFIs, and design and construction documents.
• Extensive document control experience throughout the project lifecycle.
• Proficient spoken and written English, with strong technical writing and communication skills.
• Computer proficiency and experience with electronic documentation and data management applications.
• Ability to manage concurrent projects and large volumes of documents in an organized manner.
• Experience producing detailed reports and tracking documents for compliance and timely responses.

Desired skills and experience

• At least 3 years of Gulf region experience is preferred.
• Strong organization, prioritization, accuracy, and attention to detail are desired.
• Problem-solving skills for document management and EDMS/ACC workflow issues are desired.
• Experience with project management software and cloud-based document management platforms is desired.

About Parsons