Document Controller

Job summary

Key responsibilities

• Establish and maintain an efficient document control system for all project documentation.
• Receive, register, classify, and distribute incoming and outgoing documents.
• Ensure documents are reviewed, approved, and issued according to document control procedures.
• Maintain accurate document registers, logs, and tracking systems.
• Control revisions and ensure only the latest approved documents are available for project use.
• Coordinate with project teams, consultants, contractors, and clients regarding submissions and approvals.
• Archive electronic and hard-copy documents according to company policies.
• Prepare document transmittals, correspondence, and reports.
• Monitor submission schedules and follow up on overdue documents.
• Support engineering and project teams with timely access to project documentation.
• Assist project audits by providing complete and organized documentation records.
• Maintain confidentiality and security of project information and comply with quality systems and contractual requirements.

Qualifications and experience

• Diploma or bachelor's degree in Business Administration, Information Management, Engineering, or a related field.
• At least five years of experience as a Document Controller in construction or engineering projects.
• Experience working with consultants, contractors, and multidisciplinary project teams.
• Familiarity with document control standards and quality management systems.
• Experience using Electronic Document Management Systems is preferred.

Technical skills

• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Experience with Aconex, Procore, SharePoint, Autodesk Construction Cloud, or similar EDMS platforms.
• Strong knowledge of document numbering, revision control, filing systems, and transmittal procedures.
• Strong data entry, record management, and reporting skills.

Core competencies

• Strong organizational and time management skills, attention to detail, communication, and coordination.
• Ability to manage multiple tasks and meet deadlines.
• Confidentiality, professionalism, problem-solving, analytical skills, teamwork, and collaboration.