Document Controller

About CSI Global

Position Overview

Key Responsibilities

• Manage and maintain project documentation, including technical, engineering, commercial, and administrative documents.
• Receive, register, classify, distribute, and track incoming and outgoing documents.
• Maintain accurate document registers, logs, transmittals, and revision records.
• Ensure all documents are properly numbered, named, formatted, and filed according to company and project procedures.
• Control document revisions and ensure the latest approved versions are available to relevant project teams.
• Coordinate the submission and retrieval of documents between CSI, clients, consultants, contractors, and other stakeholders.
• Prepare and issue document transmittals for drawings, reports, technical submissions, method statements, inspection documents, and other project deliverables.
• Track document review and approval status and follow up on pending submissions.
• Maintain electronic and hard-copy filing systems and ensure documents are easily accessible when required.
• Support project teams in preparing documentation for inspections, testing, commissioning, and project handover.
• Maintain records of RFIs, submittals, technical reports, drawings, approvals, correspondence, meeting minutes, and other project records.
• Ensure obsolete or superseded documents are appropriately identified and archived.
• Assist in preparing project documentation for final handover and close-out.
• Ensure document control activities comply with CSI procedures, client requirements, and project-specific document control standards.
• Coordinate with project teams to identify missing, incomplete, or overdue documentation.
• Generate periodic document control reports and provide updates to project management.
• Maintain confidentiality and integrity of sensitive project information.
• Perform other document control and administrative duties as assigned by management.

Required Qualifications

• Diploma or Bachelor’s degree in Business Administration, Information Management, Engineering, or a related field .
• 3+ years of experience as a Document Controller, preferably within MEP, construction, engineering, testing & commissioning, or infrastructure projects .
• Good understanding of document control processes and project documentation.
• Experience working with document registers, transmittals, revision control, and document tracking systems.
• Strong proficiency in Microsoft Office, particularly Excel and Word .
• Experience with document management systems or platforms such as SharePoint, Aconex, Autodesk Construction Cloud, Procore, or similar systems is an advantage.
• Good written and verbal communication skills in English.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple documents, priorities, and deadlines in a fast-paced project environment.

Preferred Skills

• Knowledge of MEP and Testing & Commissioning documentation .
• Familiarity with engineering drawings, technical reports, inspection records, and commissioning documentation.
• Experience working with consultants, contractors, and clients.
• Strong follow-up and coordination skills.
• Ability to work independently and as part of a multidisciplinary project team.
• Knowledge of document numbering and project filing standards.

Key Competencies

What We Offer

• Opportunity to work with a growing international engineering and technical services organization.
• Exposure to major MEP, infrastructure, testing, and commissioning projects.
• Professional and collaborative working environment.
• Opportunities for career development and growth.