Document Controller & Project Administrator – Construction & Fit-Out
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Key skills for this role
About the Role
**Document Controller & Project Administrator – Construction & Fit-Out** **Location:** Doha, Qatar | **Type:** Full-Time | **Experience:** 4–7 years (Qatar mandatory) **About AEA Designs** AEA Designs is a design-and-build studio delivering interior fit-out and design projects across the residential, commercial, retail, and hospitality sectors. Our environment is fast-paced, detail-driven, and deadline-focused. We hold our work — and our team — to a high standard.
Key Skills for This Role
Full Job Posting
Overview
Document Controller & Project Administrator – Construction & Fit-Out
Location
Doha, Qatar |
Type
Full-Time |
Experience
4–7 years (Qatar mandatory)
About Aea Designs
AEA Designs is a design-and-build studio delivering interior fit-out and design projects across the residential, commercial, retail, and hospitality sectors.
Our environment is fast-paced, detail-driven, and deadline-focused.
We hold our work — and our team — to a high standard.
Whom We'Re Looking For
We need someone sharp, disciplined, and accountable — not just organised on paper.
You'll be stepping into a role that directly supports active project delivery, so you'll need to hit the ground running.
If you understand construction documentation from the inside, take ownership without being asked, and thrive under pressure — read on.
This is not a general admin role.
Only candidates with hands-on experience in document control in construction or fit-out will be considered.
Document Control
- Full lifecycle management: drawings, RFIs, submittals, method statements, material approvals, BOQs, contracts, and correspondence
- Maintain registers, logs, and trackers across multiple live projects
- Control document flow between consultants, contractors, subcontractors, and suppliers
- Enforce version control, approval tracking, and compliance
- Operate and maintain document control platforms (Aconex or equivalent)
- Structured digital and physical filing
- Status reports for Project Managers and leadership
- As-built documentation and project close-out files
Project Administration
- Direct support to Project Managers and site teams
- Coordinate and minute meetings with consultants and contractors
- Track approvals, action items, and outstanding submissions
- Prepare weekly and monthly project reports
Office & Team Support
- Manage project records, contracts, and supplier documentation
- Lead and facilitate the weekly internal meeting
- HR admin support: personnel files, onboarding, attendance
- Professional correspondence and document formatting
What You Bring
- 4–7 years in Qatar in construction, interior fit-out, or engineering consultancy — mandatory
- Proven document control experience on live construction projects
- Solid understanding of consultant–contractor workflows
- Proficiency in Aconex or equivalent DMS
- Excel mastery — formulas, pivot tables, dashboards, trackers. This is non-negotiable.
- Highly tech-savvy and current — you know the tools available today and you use them
- Working knowledge of AI tools and how to apply them to real work tasks
- You find solutions. When something doesn't exist, you build it. When a process is broken, you fix it.
- Strong follow-through — you don't wait to be chased
- Exceptional attention to detail and confidentiality
- Clear, professional written and verbal English
The Fit
You're an early-to-mid career but carry yourself with discipline and ownership.
You understand that in a construction environment, a missed document or a late approval has consequences.
You're proactive, detail-obsessed, and ready to grow with a studio that takes its work seriously.
You're not waiting for instructions on what tool to use — you already know, and you're probably already using something better.
We're looking to onboard quickly.
If this is you, apply now.
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