oracle
Document Controller-Procurement Data Center
DAMAC
UAE
Full-time
Mid · 5–7 years experience
Onsite
Discovered 4 days ago
Full Job Posting
Key Responsibilities
- Procurement Document Control
- Receive, register, classify, distribute, file, and archive procurement documents.
- Maintain an organized electronic and physical filing system for procurement records.
- Ensure procurement records can be retrieved quickly for operational, management, finance, or audit requirements.
- Purchase Requisition and Purchase Order Documentation
- Maintain complete records of Purchase Requisitions (PRs) and Purchase Orders (POs).
- Register and track PR and PO documentation from initiation through completion.
- Maintain records of PO amendments, revisions, cancellations, and supporting correspondence.
- RFQ, Quotation and Supplier Documentation
- Control and maintain Request for Quotation (RFQ) documentation.
- Register and organize quotations received from suppliers.
- Maintain quotation comparison documents and supporting commercial documentation.
- File procurement correspondence relating to RFQs, technical/commercial clarification, and supplier submissions.
- Contract and Agreement Document Control
- Maintain procurement-related contracts, agreements, purchase orders, amendments, and associated documentation.
- Maintain contract and agreement registers where applicable.
- Track expiry dates and documentation requirements for procurement contracts and supplier agreements.
- Delivery and Receiving Documentation
- Maintain records of Delivery Notes (DNs), Goods Received Notes (GRNs), packing lists, shipping documents, and other receiving records.
- Match delivery documentation with the relevant Purchase Order when required.
- Coordinate with Procurement, suppliers, logistics, warehouse, or Data Center teams regarding document discrepancies.
- Invoice and Payment Documentation
- Receive, record, and maintain supplier invoice documentation.
- Ensure invoices are filed with the appropriate PO and supporting documentation.
- Follow up on missing supporting documents, approvals, delivery notes, or other information.
- Coordinate documentation between Procurement, Finance, suppliers, and requesting departments.
- Document Quality and Compliance
- Review received documents for completeness before registration and filing.
- Check document numbers, dates, references, approvals, and other required information.
- Identify incomplete, incorrectly referenced, duplicated, or missing documentation.
- Ensure confidential and commercially sensitive information is handled appropriately.
- Audit and Reporting Support
- Prepare procurement documentation for internal and external audits when required.
- Retrieve requested PRs, POs, quotations, approvals, contracts, invoices, and supporting records.
- Provide information regarding missing, pending, completed, and archived documents.
- Minimum Qualification
- Diploma or Bachelor's degree in Business Administration, Procurement, Supply Chain, Logistics, or a related discipline.
- Minimum Experience
- 5-7 years of experience in Document Control.
- Previous administrative, procurement, purchasing, supply chain, or Data Center support experience is a strong advantage.
- Good knowledge of procurement documentation and purchasing processes.
- Strong computer skills, particularly Microsoft Office.
Qualifications
- Diploma or Bachelor's degree in Business Administration, Procurement, Supply Chain, Logistics, or a related discipline.
- Minimum Experience
- 5-7 years of experience in Document Control.
- Previous administrative, procurement, purchasing, supply chain, or Data Center support experience is a strong advantage.
- Good knowledge of procurement documentation and purchasing processes.
- Strong computer skills, particularly Microsoft Office.
About DAMAC
Real Estate10000 employeesFounded 1982
Global private business conglomerate developing luxury real estate, data centres, hospitality, fashion, investments, and ventures.
Visit company websiteApply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at DAMAC
Senior Administration Executive-Leasing
, UAE
Senior
DAMAC seeks a senior administration executive to support retail leasing operations through Yardi records, reporting, coordination, and executive assistance. Candidates need strong Yardi knowledge, relevant administration
Discovered 3 days agoView →
Senior Quantity Surveyor-Data Center
Dubai, UAE
Discovered TodayFull-time
Manager-Retail Leasing
, UAE
Discovered 3 days agoFull-time
Senior Administration Executive-Leasing
Dubai, UAE
Discovered 3 days ago
Manager-Retail Leasing
, UAE
Discovered 3 days agoFull-time
Senior Administration Executive-Leasing
Dubai, UAE
Discovered 3 days agoFull-time
Manager-Retail Leasing
, UAE
Discovered 3 days agoFull-time
Senior Administration Executive-Leasing
Dubai, UAE
Discovered 3 days ago
Senior Administration Executive-Leasing
, UAE
Discovered 3 days ago