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Senior Administration Executive-Leasing
DAMAC
Dubai, UAE
Senior
Onsite
Discovered 3 days ago
YardiRetail leasing administrationLease administration and documentationMicrosoft ExcelMicrosoft PowerPointMicrosoft Word
Key Skills for This Role
YardiRetail leasing administrationLease administration and documentationMicrosoft ExcelMicrosoft PowerPointMicrosoft Word
Full Job Posting
Leasing administration
- Maintain accurate leasing records, tenant information, lease details, rental data, and related records in Yardi.
- Prepare and support rental calculations, leasing reports, renewal schedules, and leasing documentation.
- Verify and reconcile leasing information; track lease expiries, renewals, approvals, outstanding documents, and other milestones.
- Support lease documentation, proposals, and internal approvals.
Coordination and executive support
- Coordinate departmental action items and follow up with Finance, Legal, Operations, Design, MEP, Lease Administration, and other stakeholders.
- Maintain trackers for deadlines, pending matters, and status updates; highlight delays and issues requiring escalation.
- Support the Head of Retail Leasing with priorities, deliverables, and pending decisions.
- Manage calendars, meetings, appointments, and logistics; prepare agendas, presentations, minutes, and action points.
- Manage correspondence, records, and confidential departmental information with discretion.
Reporting and process improvement
- Consolidate leasing updates, operational information, and performance data for management review.
- Track deals, renewals, vacancies, approvals, collections follow-ups, and other leasing activities.
- Support budgets, forecasts, KPI reports, and management information; ensure accurate documentation and timely reporting.
- Identify opportunities to improve administrative processes, reporting accuracy, coordination, communication, and accountability.
Qualifications and experience
- Bachelor's degree or diploma in Business Administration, Real Estate, or a related field.
- Minimum 5–7 years of relevant experience in administration, executive support, or retail leasing/property management.
- Strong working knowledge of Yardi and the ability to manage leasing-related data and reports.
- Good understanding of retail leasing operations, lease administration, rental structures, renewals, tenant coordination, and leasing documentation.
- Proficiency in Microsoft Excel, PowerPoint, Word, and Outlook.
- Experience supporting senior management or department heads is preferred.
Key competencies
- Strong organization, coordination, follow-up, attention to detail, and accuracy in data management and reporting.
- Ability to prioritize multiple tasks, meet deadlines, work independently, anticipate administrative needs, and ensure follow-through.
- Strong written and verbal communication, stakeholder coordination, professionalism, discretion, initiative, and accountability.
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