Document Controller (Main Contractor-High Rise Building)

Job Purpose

1. Document Management

• Establish and maintain a well-organized document control system for all project documents (drawings, technical submittals, RFI, material approvals, correspondence, reports, etc.).
• Ensure all incoming and outgoing documents are properly logged, categorized, and distributed to the relevant stakeholders.
• Manage the electronic document management system (EDMS) such as Aconex, Procore, or internal DMS.
• Maintain updated document registers for drawings, transmittals, and revisions.

2. Drawings & Submittals

• Receive, review, and distribute shop drawings, as-built drawings, and design revisions to concerned engineers.
• Track submittals and ensure timely responses from consultants/clients.
• Maintain drawing control logs and update revision status.

3. Correspondence & Communication

• Record and track all project correspondence between contractor, consultant, and client.
• Ensure proper filing of all letters, memos, and emails related to project activities.
• Prepare and issue document transmittals and submission reports.

4. Quality & Compliance

• Ensure document control procedures comply with company QA/QC requirements and ISO 9001 standards.
• Archive superseded and obsolete documents systematically for traceability.
• Support the QA/QC department in audits and documentation reviews.

5. Coordination

• Coordinate with site engineers, consultants, subcontractors, and head office for document flow.
• Provide administrative and documentation support to project management teams.
• Ensure confidentiality and controlled access to sensitive project information.

Qualifications & Skills

• Diploma or Bachelor’s Degree in Engineering, Construction Management, or Business Administration.
• Minimum **3–5 years experience** as a Document Controller in a **construction company**, preferably on **high-rise building projects in Dubai or GCC**.
• Strong knowledge of **document control systems** (e.g., Aconex, Primavera Contract Management, or similar).
• Proficient in **MS Office (Word, Excel, Outlook)** and **Adobe Acrobat**.
• Excellent organizational skills and attention to detail.
• Strong communication and coordination skills.
• Ability to work under pressure and meet deadlines.

Typical Deliverables

• Updated **Document Register / Drawing Register**
• Weekly and Monthly **Submittal Status Reports**
• Updated **Correspondence Log**
• Properly archived **Hard and Soft Copies** of all project records

Job Types: Full-time, Contract

Application Question(S)

• Total Yrs of UAE Experience:
• Expected Salary:
• Notice Period: