Document Controller

Role summary

Document management

• Manage, organize, and maintain finance-related documents and records, including filing, indexing, scanning, and archiving.
• Maintain document registers and trackers; control document movement and distribution between Finance and other departments.
• Maintain electronic and physical filing systems, and name, categorize, and store documents for retrieval.
• Track pending documents, approvals, signatures, and submissions; coordinate with departments to collect supporting documentation.

Finance records and reporting

• Maintain records for invoices, payments, purchase orders, contracts, receipts, expense claims, and other financial documentation.
• Check that documents are complete and authorized before submission to Finance; identify missing or inconsistent records and follow up.
• Support internal and external audits by providing requested documentation in a timely manner.
• Monitor retention and archiving requirements, maintain confidentiality, and prepare document status reports and trackers for Finance management.

Requirements

• Bachelor's degree or diploma in Finance, Accounting, Business Administration, or a related field.
• 2–4 years of experience as a Document Controller, Finance Administrator, or in a similar role.
• Experience in Finance, Accounting, Real Estate, Construction, or a corporate environment is preferred.
• Strong knowledge of document control and electronic filing systems; proficiency in Microsoft Excel, Word, and Outlook.
• Strong attention to detail, organization, time management, communication, follow-up, confidentiality, and ability to manage multiple documents and deadlines.
• UAE experience is preferred; the listing separately states 1 year of document management experience as required.

Pay

• Pay is AED 3,000–5,000 per month.

Work location

• Work location is in person.