Document Controller - Immediate Joiner - A Site Experience

About This Role

Roles, Responsibilities, Duties

• Implement and update records classification, retention, and disposal scheduling plans.
• Classify, code, cross-reference, log, and store records.
• Develop document inventories and maintain indexes for classification systems.
• Operate information retrieval systems to research and extract records according to established guidelines in response to requests.
• Label, prepare and transfer information files according to established records management life-cycle procedures and schedules.
• Ensure compliance with Company's electronic filing /documentation system.
• Fully responsible for maintaining documents/ letters/ email on electronic storage, dispatch/upload/ download & distribution.
• Coordinate with company's IT department & Project Engineers for upkeep of the system and effective usage amongst PMT.
• Ensuring that new and existing records are processed and available when required.
• Responsible for keeping comprehensive records of all documents being issued and filing documents received in accordance with filing protocol.
• Attach and issue documents under transmittals also logging all incoming and outgoing documents.
• Responsible of scanning documents and keeping an organized file and keeping it in project wise sequence as required.
• Work closely with Project under instruction from Engineers/PMT.
• Maintain files of correspondences, reports, brochures, technical documents, internal memos.
• Maintain strictly confidential files.
• Perform any other related duties as required by his/ her Manager/ Head of Department.
• Dealing with other department/personnel on his/ her manager’s behalf, including ensuring proper document courier send & receive procedure are followed & recorded.
• Follow Company Quality, HSE and ISM Safety Management System requirement as far as applicable to his job function.

Education & Qualification

Bachelor’s Degree / Diploma / Certificate .

Experience and Skills:

Industry Experience (No. of years):

1 to 3 years

A Site Experience

Position/functional experience (No. of years):

1 Year

Competencies and Skills:

Excellent Knowledge of MS office and relevant experience