Document Controller
Skills
About This Role
Overview
We are looking for a Document Controller who can manages the intake, organization, storage, and distribution of an organization's documents (both hard copy and electronic) to ensure accuracy, accessibility, and compliance with company policies and regulations, handling tasks like scanning, version control, archiving, and facilitating smooth information flow for project teams.
Key Responsibilities
- **Document Management:** Control the creation, numbering, sorting, filing, storing, and retrieval of technical and commercial documents.
- **Version Control:** Track revisions, updates, and changes to ensure everyone uses the latest accurate versions.
- **Quality Assurance:** Check documents for accuracy, completeness, and consistency before distribution.
- **System Maintenance:** Use document management software (like SharePoint) to manage electronic records and databases.
- **Access & Distribution:** Ensure authorized personnel can easily access needed documents and provide timely distribution.
- **Compliance & Archiving:** Enforce document control procedures and manage records according to legal and business standards, including archiving and secure disposal.
- **Collaboration:** Work with project managers, engineers, and other departments to support project timelines and information needs.
Common Duties
- Scanning, copying, and uploading paper documents.
- Editing and updating files like manuals, blueprints, and contracts.
- Generating progress reports for management.
- Providing training on document systems.
Required
- Strong organizational and attention-to-detail skills.
- Proficiency in MS Office (Word, Excel, Outlook).
- Excellent communication (written/verbal) and interpersonal skills.
- Understanding of document control systems and procedures.
- Pay: AED4,000.00 - AED6,000.00 per hour
Experience
- Solar Field: 2 years (Preferred)
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