Document Controller

About the Role

Key Responsibilities

• Efficiently process signed delivery notes from transport companies, track all deliveries, and ensure all invoices are received.
• Record and scan delivery notes, making them available in the system and for respective area sales representatives.
• Ensure correct forms, information, and approvals are provided before processing return materials.
• Issue return and credit notes in the system once items are back in the warehouse and send credit notes to sales.
• Verify that returned materials due to defect, transportation damage, or loading errors are returned to the warehouse and replaced with correct stock.
• Send daily reports to track leased Dyna vehicles and their usage percentage.
• Prepare shortage lists and blocked order lists for sharing with the direct manager.
• Receive and verify transport company invoices against delivery records and waybills for accuracy before submission.
• Support warehouse managers and the team with pallet tracking and daily warehouse operations.
• Coordinate with administration for purchase inquiries.
• Candidate Requirements
• Experience required: 1-3 year.
• Ability to act on own initiative, drive tasks forward, and accept responsibility for results.
• Understanding of organizational informal rules and structures, with effective utilization of political processes to achieve objectives.
• A methodical and systematic approach to planning, defining clear priorities, and allocating resources effectively.
• Capacity to quickly understand and analyze complex issues and problems, making sound and rational judgments.
• Demonstrated specialist knowledge and expertise within their area, with a commitment to continuous professional development.
• Strong cooperation skills, including sharing knowledge, experience, and information, and supporting team goals.
• Work Location
• This position is based in Dammam, Saudi Arabia.

Application Process

• Jotun invites qualified candidates to apply for this Document Controller role. Salary details will be discussed during the interview process.

Qualifications

• Experience required: 1-3 year.
• Ability to act on own initiative, drive tasks forward, and accept responsibility for results.
• Understanding of organizational informal rules and structures, with effective utilization of political processes to achieve objectives.
• A methodical and systematic approach to planning, defining clear priorities, and allocating resources effectively.
• Capacity to quickly understand and analyze complex issues and problems, making sound and rational judgments.
• Demonstrated specialist knowledge and expertise within their area, with a commitment to continuous professional development.
• Strong cooperation skills, including sharing knowledge, experience, and information, and supporting team goals.
• Work Location
• This position is based in Dammam, Saudi Arabia.
• Application Process
• Jotun invites qualified candidates to apply for this Document Controller role. Salary details will be discussed during the interview process.