Document Controller

About the Role

Key Responsibilities

• Establish, implement, and maintain comprehensive document control systems that meet project requirements and organizational standards.
• Receive, log, index, and distribute incoming and outgoing project documents with precision and efficiency.
• Ensure all documents are properly filed, organized, and easily retrievable for authorized team members.
• Coordinate with project team members, engineers, and contractors to collect, review, and process technical documents in a timely manner.
• Maintain strict version control and accurately track all document revisions and updates.
• Prepare and distribute regular document status reports to project stakeholders and management.
• Perform quality assurance checks on all documents to ensure compliance with project specifications and organizational standards.
• Manage and optimize the electronic document management system, providing training and support to users as needed.
• Collaborate with project managers and supervisors to facilitate document access and distribution for design reviews and construction supervision.
• Assist in developing and refining document control procedures and best practices.
• Support project closeout activities by organizing and archiving final documentation.
• Maintain confidentiality and ensure sensitive information is handled appropriately according to regulatory requirements.

What We Need From You

• Bachelor's Degree in Business Administration, Information Management, or related field.
• Proficiency in using EDMS system (Aconex) document management systems and Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong knowledge of document control processes, best practices, and industry standards.
• Excellent organizational and time management skills with a keen attention to detail.
• Ability to work efficiently in a fast-paced environment and manage multiple priorities.
• Strong communication and interpersonal skills.
• Experience with database management and data entry.
• Familiarity with filing and archiving systems.
• Knowledge of relevant industry regulations and standards.
• Ability to work independently and as part of a team.

About Egis