Document Controller

Job Summary

Key Responsibilities

• Maintain and update the project document register, including document transmittals, correspondence logs, and client comment sheets.
• Ensure the timely recording, tracking, and distribution of incoming and outgoing project documents.
• Prepare document transmittals, cover sheets, and official correspondence in accordance with the approved templates and document numbering system.
• Submit documents, drawings, and correspondence to the Consultant and Client within the required timelines.
• Circulate client comments, review sheets, and official correspondence to the relevant internal team members for necessary action.
• Coordinate with the Consultant's and Client's Document Controllers regarding document submissions, revisions, approvals, and status updates.
• Monitor document revisions and maintain version control to ensure only the latest approved documents are in circulation.
• Maintain both electronic and hard-copy filing systems in compliance with project and company document control procedures.
• Generate periodic document status reports and follow up on pending submissions, reviews, and approvals.
• Ensure confidentiality, accuracy, and completeness of all project documentation.
• Support the project team in all document control activities and administrative requirements.

Qualifications

• Bachelor's degree or Diploma in Business Administration, Engineering, or a related field.
• Minimum of 3–5 years of experience as a Document Controller, preferably in power, utility, substation, or infrastructure projects.
• Experience working on TAQA-T, TRANSCO, ADNOC, or similar UAE utility projects is an advantage.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems (Aconex, EDMS, SharePoint, or similar).
• Strong organizational, communication, and time management skills.
• Ability to work under pressure and manage multiple document submissions while meeting strict deadlines.
• Excellent attention to detail and accuracy in document control processes.