Document Controller
Skills
About This Role
Overview
We are seeking a detail-oriented and organized
Document Controller
- to manage and oversee company documentation within a structured project environment.
- The ideal candidate will ensure that all project documents are accurately filed, easily accessible, and maintained in accordance with company standards, client requirements, and regulatory guidelines.
- This role plays a critical part in maintaining document integrity, traceability, and compliance throughout the project lifecycle, supporting effective coordination across multiple stakeholders.
- Manage the document control system, ensuring that all documents are properly filed, stored, and maintained in a structured and accessible manner
- Register, log, distribute, track, and archive all incoming and outgoing documents in line with established procedures
- Ensure all documentation is correctly categorized, labelled, formatted, and reviewed before submission to internal and external stakeholders
- Maintain strict version control, ensuring only the latest approved revisions are available while preserving full traceability of previous versions
- Collaborate with project teams, engineers, and managers to collect, verify, and manage required documentation across different project phases
- Support railway/metro or large-scale engineering projects by handling technical documentation such as drawings, method statements, test reports, and project correspondence
- Coordinate document review and approval workflows, ensuring timely submissions and follow-ups with relevant stakeholders
- Ensure compliance with company, client, and project-specific document control procedures, standards, and naming conventions
- Conduct regular audits of document records and systems to ensure accuracy, completeness, and alignment with project requirements
- Prepare and distribute reports on document status, submissions, revisions, and outstanding approvals
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