Document Control Lead

Overview

Document Control Lead

Responsibilities

• Establish and enforce document management procedures, workflows, and naming conventions in line with project and industry best practices.
• Manage and administer the document management system / common data environment to ensure accurate filing, storage, retrieval, and distribution of project documents.
• Maintain and monitor document registers, transmittals, version control, review cycles, approvals, and document status reporting.
• Ensure document traceability and audit readiness by verifying metadata, revision history, approvals, and record completeness.
• Coordinate with project teams and external parties to ensure proper submission, review, and control of drawings, manuals, reports, certificates, warranties, and handover documentation.
• Conduct periodic document audits to identify gaps, inconsistencies, or missing information and follow up on corrective actions.
• Support the setup of folder structures, metadata standards, and documentation frameworks aligned with asset information and handover requirements.
• Provide guidance and training to team members on document control procedures and system usage.
• Prepare dashboard reports and status updates on document completeness, overdue reviews, outstanding issues, and handover package readiness.
• Support the digital compilation and delivery of final handover documentation and asset-related information.

Qualifications

• Bachelor’s degree in Engineering, Information Management, Science, or a related field.
• Minimum
• 15 years of experience
• in document control on large construction, infrastructure, or multidisciplinary projects.
• Strong experience with EDMS / CDE platforms such as

Aconex, OpenText, Oracle, SharePoint

• , or similar systems.
• Solid knowledge of document control practices, transmittals, metadata, document registers, version control, and audit processes.
• Experience in handover documentation and working within complex project environments involving multiple stakeholders.
• Strong organizational skills, attention to detail, and ability to manage document workflows effectively.
• Excellent communication, coordination, and stakeholder management skills.
• Experience in facilities management handovers and BIM / CAFM integration is an advantage.