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Document & Change Control Specialist

Trove Brands
Lehi, USA
Mid · 4+ years experience
Onsite
Discovered 2 weeks ago
sharepoint

Full Job Posting

Key Responsibilities:

  • Update, format, and maintain product documentation (specifications, formulas, bill of materials, labels, certificate of analysis, and supplier documents), and serve as the final stage gate on the current, approved version of each.
  • Log and review proposed product and process changes, route them to the appropriate functions (R&D, Quality, Purchasing, Brand, Regulatory), and hold any change that does not meet defined requirements.
  • Aligning execution schedules to prevent conflicting updates with the overarching goal to minimize business interruptions.
  • Define and formalize company-wide document and change control policy, standard operating procedures, and standards.
  • Partner with R&D, Brands, Purchasing/Vendor Management, and Project Development to eliminate duplicate data entry, assist in removing discrepancies and closing the gaps that can cause delays.
  • Keep files organized, searchable, and current for audit or for teams to reliably find the correct information.
  • Maintain visibility into open changes, pending approvals, and document control metrics and proactively flag systemic issues.
  • Act as the go-to authority on document and change control procedures with the intent of helping teams adopt standardized processes.

Required Qualifications:

  • 4-6+ years of experience in document control, change control, or quality systems, ideally within food, beverage, nutrition/supplement, or other regulated consumer packaged goods manufacturing.
  • Demonstrated ownership of a document control or change control system end-to-end, including setting policy and enforcing compliance.
  • Working knowledge of good manufacturing processes and food safety system frameworks (SQF, BRC, or similar) as they relate to documentation and change management.
  • Direct experience managing bill of materials, specifications, formulas, certificate of analysis, artwork, and related product documentation.
  • Comfort in exercising independent judgment to resolve and/or escalate when something does not meet requirements.
  • Strong cross-functional influence, with the ability to drive approvals and keep multiple stakeholders (R&D, Quality, Purchasing, Brand, Regulatory) aligned.
  • Excellent organizational skills and high attention to detail; comfortable managing a high volume of documents across multiple systems.
  • Proficiency with SharePoint or a similar document management system; strong general Excel/Office skills.
  • Bachelor's degree preferred, or equivalent combination of education and experience.

Desired Qualifications:

  • Relevant certification (e.g., ASQ, change management) a plus.
  • Additional information
  • Our culture is passionate, entrepreneurial, and energetic. We value innovation through collaboration. And while we work smart and hard, we also connect and celebrate with equal gusto. We host team-building activities, athletic events, and seasonal celebrations to foster community and reward accomplishments. Bottom line? You’ll love it here.
  • Among the many benefits our team members enjoy are:
  • Comprehensive medical, dental, and vision care
  • 401k package with employer matching
  • Paid Time Off
  • Maternity/Paternity leave
  • Full indoor basketball/volleyball court
  • Fully equipped fitness center (cardio, weights, functional fitness area, lockers and showers, etc.)
  • Yoga studio
  • Meditation/Nap room
  • And much more!
  • Trove Brands is an equal opportunity employer.
  • This is a fully in-office position in Lehi, Utah.
  • Phone calls regarding this position are not accepted.
  • Bachelor's degree preferred, or equivalent combination of education and experience.

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