DFWAC- Administrative Affairs Executive

Job Description

• Manage day-to-day administrative operations and office activities.
• Coordinate office supplies procurement and inventory management.
• Prepare administrative reports, correspondence, memos, and documentation.
• Maintain employee records and administrative files in compliance with organizational policies.
• Coordinate meetings, events, travel arrangements, and logistical requirements.
• Monitor and manage service contracts and agreements with external vendors.
• Ensure compliance with internal administrative policies and procedures.
• Assist in developing and implementing administrative processes to improve operational efficiency.
• Oversee the maintenance and upkeep of buildings, offices, accommodations, and related facilities.
• Coordinate preventive and corrective maintenance activities with contractors and service providers.
• Conduct regular inspections to ensure facilities are safe, clean, and operational.
• Monitor utility services, including electricity, water, air conditioning, and other facility systems.
• Manage office furniture, equipment, and organizational assets.
• Follow up on facility-related issues and ensure timely resolution.
• Support space planning, office moves, and facility improvement projects.
• Ensure compliance with health, safety, and environmental regulations.

Qualifications

• Bachelor’s degree in Business Administration, Facilities Management, Engineering, or a related field.
• Professional certifications in Facilities Management are an advantage.
• Minimum 3–5 years of experience in administration, facilities management, or a related field.
• Experience in coordinating maintenance services, contracts, and office operations
• About Dubai Foundation for Women and Children:
• The Dubai Foundation for Women and Children is the first authorized non-profit shelter and humanitarian care in the United Arab Emirates to care for women and children who are victims of domestic violence, child abuse, and victims of human trafficking.
• It was established in late 2007 in order to provide victims with immediate shelter, protection and support services, in accordance with international human rights conventions.

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