Data Entry Clerk

Job Summary

• The Data Entry Clerk is responsible for accurately entering, updating, and maintaining company data in internal systems and databases.
• The role requires strong attention to detail to ensure the accuracy of records related to inventory, sales, vendors, and other operational data while maintaining confidentiality and data integrity.
• **Key Responsibilities:****Data Entry & Record Management:*** Enter and update data accurately into company systems and databases.
• Maintain digital records of inventory, sales transactions, supplier information, and operational data.
• Verify data for accuracy and completeness before entry.
• Correct errors and update records when necessary.
• **Document Processing:*** Collect and review documents such as invoices, purchase orders, delivery notes, and reports for data entry.
• Organize and maintain proper filing of physical and electronic records.
• Scan and archive documents for digital storage when required.
• **Data Verification & Quality Control:*** Cross-check entered data with source documents to ensure accuracy.
• Identify inconsistencies or missing information and report them to the supervisor.
• Maintain high standards of data accuracy and integrity.
• **Reporting Support:*** Generate basic reports from the system when required.
• Assist departments with retrieving data or documents when requested.
• Support administrative tasks related to data management.
• **System & Policy Compliance:*** Follow company procedures for data entry and document handling.
• Ensure confidentiality of company data and sensitive information.
• Maintain proper backup and record-keeping procedures.
• **Qualifications:*** High school diploma or equivalent (diploma or degree preferred).
• Previous experience in data entry or administrative work is an advantage.
• Basic knowledge of computers and office software (Excel, Word, ERP systems).
• Good typing speed and accuracy.
• **Skills & Competencies:*** High attention to detail
• Fast and accurate typing skills
• Basic analytical and problem-solving skills
• Organization and time management
• Ability to handle repetitive tasks with consistency
• Ability to maintain data confidentiality
• **Working Conditions:*** Office-based work environment.
• Long hours of computer-based work.
• Coordination with multiple departments for data verification.
• **Key Performance Indicators (KPIs):*** Data entry accuracy rate
• Number of records processed per day
• Error rate in entered data
• Timeliness of data updates
• Compliance with data management procedures