Crew Coordinator

To actively recruit crews from the international market place in order to meet crewing requirements for all contracts via agencies, job boards, internet and other means

Be first point of contact for potential employees, vet and authenticate resumes and qualification/certifications with issuing bodies and provision of information for recruitment agencies, potential and existing employees including assisting with external enquiries

Conduct one on one interview in English with candidates from all countries to ascertain technical knowledge and suitability of the applicant.

Have working knowledge of all marine trades utilized by the company including bridge officers, engineers, crane operations, slinging/rigging, dynamic positioning and the use of this knowledge for initial technical interview to appraise the applicants knowledge and breadth of experience

Selection of training providers and transport of personnel to training providers to meet mandatory oil & gas marine requirements prior to mobilization

Arrangement of all security passes, port passes and certificates required by Qatar Petroleum and organization of immigration and visas via government departments

Arrange and follow up emergency and medical treatment situations including transport off vessel via fast boat or helicopter, arrangement of immigration applications for the personnel upon their return to port for medical treatment, arrange transport from port to medical the facility and manage the welfare of the medical case, replicating the previous for the return to duty. This duty requires the incumbent to be on call and available to manage an emergency situation on a 24 hour 7day week alert status

Issue of personal protective equipment during induction phase, maintenance of equipment stock and replenishment of items

Negotiation of salary and employment contract details for new employees, negotiation of same for existing and extending personnel and issue of company ID, security passes and competency cards (e.g. HUET)

Maintenance of comprehensive personnel data base that meets company manning demands and concurrently complies with ISM, ISO and OHSAS codes of practice to which the company subscribes

Provision of data, metrics and information for internal, external 3rd party and tender information requests.

Maintenance and contribution to company electronic data bases including Oracle and Shipnet

Arrangement of technical courses that meet the contractual and client requirements examples: H2S, Slinging, BA, Crane operators, Chemical HAZOP/HAZID, Rigging, offshore survival, medicals etc.

Identification, collation and preparation of endorsements, documents and certificates for compliance with mandatory safe manning regulations and presentation of evidence to classification societies and national legislative bodies including Port State

Conduct orientation briefings and coordinate induction and related administration for all new employees and ensuring the requirements of MLC 2006 are fully met

Preparation of crew lists for subcontract company staff employed to provide services to Halul vessels including immigration documents and the vetting of contractors to ensure the mandatory safe manning regulations are fulfilled

Collating and reviewing invoices and receipts for suppliers and agencies including hotels, port agencies, training providers, recruitment companies and coordinating this information with the relevant department and superintendents

Assisting DPA and providing evidence for submissions and issue of safe manning, exemption, extension and trading/endorsements in order to meet statutory legal requirements for all vessels.

To have full working knowledge of the International Labor Organization Mari