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Course Catalog Specialist (Peabody Preparatory)

Johns Hopkins University
Remote, USA
Part-time
Entry · 3+ years experience
Remote
USD 21.8-37.8 hourly / hour
Discovered 3 days ago
ASAP

Full Job Posting

Specific Duties & Responsibilities

  • Course Catalog Development & ASAP Configuration
  • Build and configure Spring and Summer courses and classes in ASAP.
  • Complete class rollover and update existing course and class records for upcoming registration periods.
  • Configure course and class information, including schedules, tuition, fees, discounts, customer groups, course groups, packages, and programs.
  • Enter and maintain course and program information supplied by Preparatory academic and administrative staff.
  • Work with department chairs and program staff to translate program requirements into appropriate ASAP configurations.
  • Configure registration structures necessary to support a wide variety of Preparatory programs and enrollment models.
  • Review existing configurations and identify necessary updates or corrections for upcoming terms.
  • Coordinate catalog setup and production to meet established registration launch deadlines.
  • Quality Control & Troubleshooting
  • Conduct systematic quality-control reviews of catalog data prior to publication.
  • Verify that courses and classes display and function correctly within the registration environment.
  • Test registration pathways and configurations as necessary prior to launch.
  • Identify missing, incomplete, or conflicting course information and work with Preparatory staff to resolve discrepancies.
  • Troubleshoot course- and catalog-related ASAP configuration issues.
  • Identify issues that require escalation to Peabody Information Technology or other system support.
  • Assist with final catalog review and preparation for registration go-live.
  • Project Coordination & Documentation
  • Work collaboratively with Preparatory staff to track catalog information and outstanding items.
  • Communicate clearly about missing information, configuration questions, deadlines, and potential barriers to launch.
  • Maintain accurate documentation of work completed, configuration decisions, and unresolved issues.
  • Support an effective transition of catalog and system knowledge to permanent Preparatory staff.
  • Prioritize tasks to meet firm Spring and Summer catalog production deadlines.
  • HS Diploma/Equivalency
  • Three years related experience
  • Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.
  • Bachelor’s Degree
  • Demonstrated professional experience working with the ASAP registration system.
  • Hands-on experience configuring courses, classes, or registration offerings in ASAP.
  • Ability to work within ASAP independently with minimal training.
  • Strong attention to detail and demonstrated accuracy when working with complex program and course data.
  • Strong organizational and project-management skills.
  • Ability to identify problems, troubleshoot effectively, and develop solutions.
  • Ability to manage multiple tasks and deadlines simultaneously.
  • Strong written and verbal communication skills.
  • Ability to collaborate effectively with academic, administrative, and technical staff.
  • Ability to work independently in a remote environment.
  • Classified Title: Registration System Coordinator Job Posting Title (Working Title): Course Catalog Specialist (Peabody Preparatory) Role/Level/Range: ATO 37.5/02/OF Starting Salary Range: $21.80 - $37.80 HRLY ($29.80 targeted; Commensurate w/exp.) Employee group: Casual / On Call Schedule: Variable schedule, up to 987 hours per year FLSA Status: Non-Exempt Location: Remote Department name: Preparatory Director's Office Personnel area: Peabody

Requirements

  • HS Diploma/Equivalency
  • Three years related experience
  • Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.
  • Bachelor’s Degree
  • Demonstrated professional experience working with the ASAP registration system.
  • Hands-on experience configuring courses, classes, or registration offerings in ASAP.
  • Ability to work within ASAP independently with minimal training.
  • Strong attention to detail and demonstrated accuracy when working with complex program and course data.
  • Strong organizational and project-management skills.
  • Ability to identify problems, troubleshoot effectively, and develop solutions.
  • Ability to manage multiple tasks and deadlines simultaneously.
  • Strong written and verbal communication skills.
  • Ability to collaborate effectively with academic, administrative, and technical staff.
  • Ability to work independently in a remote environment.

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