Coordinator

Role summary

Tender and bid coordination

• Upload, maintain, and update bids on client e-tendering portals.
• Receive and download tender documents and save them on the server.
• Support preparation of accurate RFIs and timely completion of tender return documents.
• Coordinate information for technical and commercial bids.

Registrations and supplier coordination

• Prepare prequalification documents, EOIs, NDAs, vendor registrations, and other client registration documents.
• Send inquiries to suppliers and subcontractors, obtain quotations, and follow up with the supply chain.
• Support client communications about e-tendering portal issues, prequalification, and registration processes.

Records and tracking

• Maintain estimating records and data on the server and in physical storage.
• Prepare and update logs, trackers, and vendor/subcontractor databases.

Candidate requirements

• Bachelor’s degree in IT, Finance, Business Administration, or a related field.
• One to two years in administration, client coordination, or a similar role is preferred.
• Three years of QC function experience in interior fit-out or construction is separately listed as required.
• Able to manage multiple tasks in a fast-paced environment and handle data accurately.
• Strong Microsoft Office proficiency and ability to use electronic portals, ERP systems, and web-based platforms independently.
• Client coordination experience and good written and verbal English communication skills.
• Professional, proactive, and service-oriented approach.

Work arrangement

• Full-time role with in-person work location.