Coordinator, Material Management

Job Summary

Job Description

• Maintains BOM accuracy and compliance by evaluating submitted BOMs for completeness and correct supporting information, updating the BOM template, and providing guidance and training to BOM users.
• Coordinates and validates material requirements across assigned projects to ensure alignment with design updates, project timelines, and operational needs.
• Communicates material status updates through project-related meetings and cross-functional engagement, and follows up on stakeholder inquiries.
• Compiles and maintains project material trackers and operational dashboards for visibility into material availability, procurement progress, delivery timelines, and key documentation.
• Monitors expired Material Requests to prevent warehouse KPI impacts and processes updates, corrections, or cancellations to ensure adherence to procurement policies and document control requirements.
• Supports project teams by conducting material inventories and on-site audits and organizes material return processes with documentation, logistics coordination, and communication.
• Organizes complex datasets to identify trends, risks, and optimization opportunities and supports analytics development, system enhancements, and reporting tools.
• Follows established company policies, procedures, and standards to ensure compliance with applicable laws and industry regulations.
• Participates in storm restoration tasks and assigned drills to contribute to safe and reliable recovery of services.
• Performs additional tasks aligned with role expectations and qualifications to support team goals and operational flexibility.

Required Qualifications

• Bachelor's degree in Business Administration, Supply Chain, Engineering, or related field.
• 1 year of experience with functional role responsibilities such as maintaining BOM accuracy, coordinating material requirements, tracking and reporting material status, managing requisitions and material requests, conducting inventories and audits, and supporting data integrity and material lifecycl
• 2 years of experience in material management, supply chain, or procurement.

Additional Qualifications

• Associate's degree in Business Administration, Supply Chain, Engineering, or related field may substitute when accompanied by a minimum of 3 years of similar experience and at least 1 year in a project-support role.
• High School or equivalent (GED) when accompanied by a minimum of 5 years of similar experience and at least 3 years in a previous coordinator role.

Competencies (Skills)

• Technical & Systems Proficiency: strong command of MS Office, Power BI, databases, ERP and procurement tools, with knowledge of inventory controls, procurement guidelines, and safety standards.
• Material & Inventory Management: expertise in material coordination, supply chain, inventory processes, BOM workflows, deliveries, and documentation validation.
• Organizational & Time Management: manages multiple priorities and projects in fast-paced environments with organization, multitasking, and independence.
• Analytical & Problem-Solving: strong analytical skills and attention to detail to interpret technical documentation and identify discrepancies or material shortages.
• Communication & Collaboration: communicates clearly across departments and with vendors, leveraging teamwork and bilingual (Spanish/English) abilities.

Licenses/Certifications

• Required: Valid Puerto Rico driver's license.

Travel and Physical Demands

• Travel requirements: 20%.
• Stationary position: constantly; pushing/pulling/reaching, kneeling, grabbing, and bending: seldom.
• Lift/carry over 0-15 pounds.
• Working conditions: wet or humid seldom; loud noise conditions seldom; no work near moving mechanical parts, heavy machinery, high places, fumes, outdoor weather, or electricity.

Equal Employment Opportunity