Coordinator - Design Management

Welcome to Expo City Dubai, where innovation and sustainability meet to create a city of endless possibilities.

We are a dynamic business hub, host a vibrant cultural scene, and deliver through innovative educational initiatives—we are the city of the future.

We are more than just a destination - we are an ecosystem of opportunity, offering a unique chance to be part of something extraordinary.

Together, we are building a sustainable, tech-enabled and human-centric city that will inspire future generations.

Here, you will support us in creating the future and experience a world of innovation, growth and prosperity for people and planet.

The Coordinator is responsible for providing operational, administrative, reporting, and coordination support to the Design Management team.

Acting as a central coordination point for the team’s actions and activities, the role ensures effective tracking of actions (ad hoc or planned), project milestones, deliverables, schedules, and team commitments to support efficient project execution and departmental performance.

The role monitors project progress against the approved master delivery schedule, maintains document management standards, coordinates meetings and stakeholder communications, and supports preparation of presentations, reports and correspondence in ECD standards.

The main responsibilities for this role include:

• Contribute to continuous improvement of Design Management processes, governance and reporting systems, through cascading strategy into action plans.
• Support monitoring of departmental and project performance against approved programmes.
• Promote effective communication, coordination and cross-functional collaboration.
• Maintain departmental action trackers and follow up actions to closure.
• Monitor project progress against master delivery schedules and highlight key milestones.
• Coordinate meetings, visitor arrangements and calendars.
• Maintain filing systems, project records and document repositories.
• Prepare presentations, dashboards, reports and correspondence in Expo standards.
• Facilitate collaboration between Design, Development, Delivery, Commercial, Procurement and Controls teams.
• Identify and resolve coordination gaps across the design team
• Manage day to day communication with the team, consultants and stakeholders
• Prepare meeting minutes and follow up on actions where required.
• Create plans and action trackers from the ad hoc requests from Management and follow through until feedback is provided.
• Other duties as assigned

Knowledge, Qualifications and Skills required

4 years relevant experience and preferable experience working for a Developer in Dubai as well as:

• Bachelor degree in Project Management, Design Management, Architecture, Engineering, Construction Management or related discipline.
• Good understanding of design management and project delivery processes within the building development industry.
• Advanced Microsoft Office skills including PowerPoint, Excel, Word, Teams and SharePoint.
• Highly organised with exceptional planning, coordination and organisational skills.
• Excellent interpersonal and communication skills.
• Strong stakeholder management and cross-functional collaboration skills.
• Strong follow-up skills and ability to drive action closure positively.
• Experience within real estate development or construction sector desirable.