CONTROLLER, DOCUMENT
Role Overview
Manage, organize, and control document handling, updating, storage, and disposal.
Keep documents secure, prepare reports, archive records, and support access across departments.
Key Skills for This Role
Full Job Posting
Job purpose
Manage, organize, and control document handling, updating, storage, and disposal.
Keep documents secure, prepare reports, archive records, and support access across departments.
Document management
- Organize, store, retrieve, and distribute documents efficiently.
- Label, file, and archive documents according to company standards.
- Monitor revisions and remove obsolete versions.
- Facilitate document exchange between departments and coordinate with project teams to meet deadlines.
- Support and train staff on document management systems.
Compliance and systems
- Stay informed about document management regulations and help ensure records meet legal and regulatory requirements.
- Assist with documentation for audits and inspections.
- Monitor document management system performance, troubleshoot software issues, and suggest improvements.
- Develop document control practices to improve efficiency.
Risk and general duties
- Identify document management risks and implement mitigation measures.
- Establish backup and recovery procedures and collaborate with IT on document security.
- Communicate with peers and managers, follow feedback, and complete planned activities to meet targets and schedules.
- Use resources efficiently, help resolve or escalate operational issues, follow quality requirements and procedures, and adhere to safety regulations.
Qualification and experience
- Diploma in Business Administration.
- Fresher-level experience, listed as 0–2 years.
Listed skills
- Document filing, document management, and document preparation.
- Confidentiality and ad hoc reporting.
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