Contracts Administrator(Legal Ops Coordinator)

Company Overview

The Opportunity

Legal Operations and Workflow

• Manage legal intake, inquiry routing, escalation, Atom workflow assignments, and legal inbox triage.
• Run initial contract reviews in Chamelio, flag issues for attorneys, track AI-identified risks, and enforce contracting processes.

Contract Management and Execution

• Maintain contract databases, upload executed documents, update Salesforce records, and manage contract metadata and reporting.
• Validate required fields and signatory authority before routing contracts for execution.
• Process electronic signatures, track pending executions, and update contract status.
• Process customer termination notices and route them to appropriate team members.

Review, Compliance, and Corporate Support

• Review and negotiate NDAs and support legal review of RFP compliance and insurance questions.
• Support ISO audits, policy rollouts, compliance documentation, KYC records, corporate filings, and assignment letter projects.

Vendor and Document Administration

• Create legal vendor purchase requisitions, process invoices, track legal spend, and coordinate with Finance.
• Format policies and legal templates according to company standards.
• Assist the Legal team with additional projects as assigned.

Required Qualifications

• At least 5 years of relevant business, deal desk, paralegal, or contract management experience is required.
• A bachelor's degree or equivalent combination of skills and experience is required.
• Microsoft Office proficiency and Salesforce experience are required.
• CLM and CRM experience is required; legal workflow and AI tool experience is desirable.
• Strong organization, communication, contract review, collaboration, problem-solving, initiative, and discretion are required.

Role Scope

• This is described as a full-time role supporting five attorneys across multiple geographies.
• The role manages multiple legal operations, contract administration, and compliance coordination workflows.

Benefits

• Benefits include paid company-wide unplugged days, region-dependent paid time off, region-specific benefits, volunteer time, referral bonuses, and flexible work support.
• Hybrid team members may receive weekly office lunches and social events.