Contract Management Advisor

Key Responsibilities:

• Oversee and deliver departmental contract management to ensure successful delivery of the County's corporate contracting centre led program
• Develop, oversee implementation and maintain departmental processes that align to corporate policies, directives, guidelines and standards relating to contract management
• Develop contract related documentation, including amendments, extensions, assignments, terminations and other correspondence, in collaboration with the Senior Corporate Contracting Advisor
• Monitor contract performance, obligations, expiry dates, values and purchase order balances, identifying risks, opportunities and areas requiring follow-up
• Conduct audits and maintain oversight of contract and procurement records to ensure documentation is complete, accurate, appropriately authorized and maintained throughout the contract lifecycle
• Facilitate non-competitive procurement processes and department Request for Quote processes, including preparing procurement documentation, soliciting suppliers, evaluating responses and coordinating contract execution
• Monitor departmental compliance with the Corporate Contracting Directive and provide regular reporting and recommendations to the Deputy Chief, Strategic Services and Fire Chief
• Advise Deputy Chief of Strategic Services and Legislative Services if there is an anticipated or an actual event of non-compliance of the Corporate Contracting Directive
• Research, identify, recommend and implement best practices to enhance and modernize procurement within the department.
• Build and maintain positive supplier relationships, including coordinating contract changes and execution and addressing contractual obligations, issues and inquiries
• Identify opportunities to improve contract and procurement processes, develop department-specific procedures and tools, and support the implementation of electronic signatures and other process efficiencies
• Monitor compliance with corporate contracting requirements, identify actual or potential non-compliance, and provide recommendations to department leadership and Corporate Contracting
• Collaborate with Legislative Services and the Contract Management Branch to assess contract questions, issues, claims and disputes, and contribute to continuous improvement of corporate contracting practices
• Qualifications and Skills:
• Related Post secondary Diploma or Degree (eg: Business, Project or Contract Management, Procurement, Public Administration/Policy, Law, etc.) with 3-5 years experience in a corporate contracting or supply chain environment performing contract management responsibilities
• Experience or coursework in Canadian Contract Law is considered an asset
• Strong understanding of contract management and the legal context of contracts (public sector environment) with experience in supplier performance management, project management and change management considered an asset
• Experience managing contracts within emergency services, public safety, or a related environment would be considered an asset
• Demonstrated experience managing complex and diverse contract portfolios, including leases, grants, consulting, software, sponsorship, and mutual aid agreements
• Ability to work with technology that supports contract management and familiarity with Oracle, Adobe Sign, and Microsoft products such as SharePoint is an asset
• Excellent listening, verbal and written communication skills with the ability to mediate, lead and facilitate meetings with business areas and suppliers
• Demonstrated ability to adapt to rapidly changing situations and conflicting priorities while maintaining a high degree of professionalism and diplomacy
• Strong analytical, critical thinking, decision-making and problem-solving skills
• Ability to build effective working relationships and collaborate with employees across diverse roles, functions and levels of the organization

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