Conference Event Manager
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Key skills for this role
About the Role
Key Responsibility Plan, execute, and oversee all phases of medical events and conferences, from concept development to post-event evaluation. Coordinate with scientific committees, speakers, and moderators to manage agendas, abstracts, and presentation materials.
Key Skills for This Role
Full Job Posting
Key Responsibility
- Plan, execute, and oversee all phases of medical events and conferences, from concept development to post-event evaluation.
- Coordinate with scientific committees, speakers, and moderators to manage agendas, abstracts, and presentation materials.
- Ensure compliance with CME/CPD accreditation standards and support the submission and documentation process.
- Manage project timelines, budgets, and deliverables, ensuring adherence to internal standards and client expectations.
- Liaise with healthcare authorities, sponsors, and partners, ensuring all event elements align with medical and regulatory guidelines (e.g., pharma code, MOH requirements).
- Oversee delegate registration processes, including online platforms, onsite check-in, and badge printing.
- Work closely with internal teams (design, marketing, technical, logistics) and external vendors to ensure seamless event execution.
- Conduct site visits and coordinate all onsite operations, including AV setup, stage management, signage, and exhibitor arrangements.
- Manage event communications, including speaker briefings, delegate updates, and sponsor correspondence.
- Prepare and maintain project documentation: project plans, status reports, budgets, post-event reports, and feedback summaries.
- Lead onsite team operations during the event, ensuring smooth delivery of sessions, workshops, and networking functions.
- Anticipate and manage risks or issues, providing real-time solutions and maintaining a high level of professionalism.
Required Experience
- Minimum 2 years of experience in project management within the medical conferences, healthcare exhibitions, or pharmaceutical events domain.
- Proven track record in managing end-to-end event execution including budgeting, logistics, delegate management, and post-event reporting.
- Strong familiarity with CME/CPD accreditation processes, speaker management, and handling scientific committee protocols.
- Experience working with medical associations, healthcare professionals, and international faculty is highly preferred.
- Solid understanding of regulatory guidelines related to healthcare events (e.g., pharma compliance, MOH/UAE regulations, GDPR).
- Ability to coordinate with cross-functional teams, including design, marketing, registration, and AV/tech teams.
- Proficiency in tools like project management software, CRM systems, and event registration platforms.
- Demonstrated ability to handle tight timelines, multi-track agendas, and onsite troubleshooting with professionalism.
- Excellent communication, negotiation, and stakeholder management skills.
- Willingness to travel and work extended hours during event periods.
Application Question(s)
- What is your salary expectation in AED?
- How many years of project management experience do you have in Conferences?
- How many conferences do you manage end to end in year?
Education
- Bachelor's (Preferred)
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