Conference Coordinator

Overview

Working Hours

Contract Type

Conference Administration

• Provide administrative support to the conference team across all stages of event delivery
• Update event materials and ensure event teams are promptly informed of any changes
• Develop and maintain knowledge of company business processes and systems relevant to the role

Speaker & Delegate Management

• Brief speakers on requirements and collate all required documents ahead of events
• Book flights and accommodation for event participants, including VIP delegations and speakers
• Maintain an up-to-date speaker database across all events
• Provide onsite support for VIP delegates and speakers during events

Permits, Compliance & Onsite Operations

• Manage DCT speaker and entertainer permit processing in compliance with regulatory requirements
• Manage content stage and meeting rooms during live events
• Maintain confidentiality and exercise discretion in all aspects of the role

What We Are Looking For

• A degree or equivalent qualification; event administration experience is an added advantage
• Strong organisational, planning, and time management skills with exceptional attention to detail
• Excellent communicator with high-level verbal and written proficiency in English
• Excellent interpersonal skills with the ability to liaise effectively with stakeholders at all levels
• Strong knowledge of MS Office Suite, including Word, Outlook, and Excel
• Self-disciplined and able to work independently as well as collaboratively as part of a team
• Proven ability to maintain confidentiality and exercise discretion at all times
• Flexible and willing to take on tasks outside of the immediate remit when required

Additional Information

• This is an office-based role with regular onsite presence required during live events.
• Initial contract duration is 4 months, with potential for extension based on project requirements and performance.
• Candidates must be flexible regarding contract extension as required by business needs.