Commercial Assistant

Overview

1. Contract and Project Commercial Monitoring

• Maintain records of contracts, amendments, and project-related commercial documentation
• Monitor contractual milestones, deliverables, invoicing requirements, payment schedules, and key deadlines.
• Follow up with operational and finance teams to ensure commercial commitments are properly tracked.
• Alert management regarding commercial risks, delays, or missing documentation.

2. Commercial Administration and Coordination

• Maintain commercial databases, activity trackers, and supporting documentation.
• Coordinate follow-up actions between internal stakeholders.
• Support the organization of commercial activities, meetings, and administrative processes.

3. Commercial Reporting and Performance Monitoring

• Maintain commercial reports, dashboards, and performance tracking.
• Compile the information required for commercial forecasting and the activity reporting.
• Monitor commercial indicators and highlight significant variances or tools.
• Support the preparation of management reports and performance review materials.

4. Commercial Opportunity and Proposal

• Support in the preparation and formatting of proposals, quotations, presentations, and commercial documentation.
• Collect and organize information required for commercial submission.
• Maintain records related to ongoing opportunities and commercial activities.
• Support follow-up actions associated with business development initiatives.

Education

• Bachelor's degree in Business Administration, Management, Marketing, Finance, or a related field.

Professional Experience &Skills

• 2–5 years of experience in commercial support, sales administration, contract administration, project coordination, or a similar field.
• Experience in preparing reports, maintaining records, and coordinating administrative processes.
• Understanding of commercial processes, contract administration, and project tracking activities.
• Experience supporting proposals, tenders, quotations, and commercial documents.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and stakeholder coordination.
• Proactive, solution-oriented, and able to work independently.
• Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Experience with ERP, CRM, Oracle, or project tracking systems is an advantage.