Chief of Staff

Job Summary

Strategic Planning And Execution

• Provide data driven insights, analysis, and strategic recommendations to support the Managing Director in decision making
• Support the development of long term business goals and define organizational priorities.
• Ensure alignment of departmental objectives with overall business strategy.

Project And Program Management

• Oversee the high priority projects, ensuring delivery within defined timelines and milestones.
• Coordinate and strengthen the Program Management Office (PMO) functions
• Establish and enforce governance frameworks, reporting standards, and accountability mechanisms to ensure transparency and performance

Executive Support & Business Coordination

• Attend stakeholder meetings, and ensures that key discussions, decisions, and focus areas are clearly communicated across the organization.
• Prepare presentation, circulate Minutes of Meeting (MoM), ensuring clarity of discussions and decisions.
• Track and follow up on action items with department heads to ensure timely delivery against agreed timelines and commitments.
• Develop high-level presentations, executive summaries, and dashboards to support the Managing Director’s review and decision-making.

Stakeholder Management & Communication

• Manage and streamline communication between the Executive Office, internal and external stakeholders, including board members, partners, and regulators.
• Ensure consistency, clarity, and alignment in all correspondence.
• Support leadership in high-level meetings, providing coordination and follow-through as required.
• Handle sensitive and confidential matters with the highest level of professionalism, integrity, and discretion.

Performance Monitoring & Reporting

• Setting KPIs to measure and improve project performance, such as project completion rate
• Monitor project progress, proactively manage risks, and resolve bottlenecks to maintain momentum
• Create reporting dashboards or executive summaries

Educational And Technical Qualifications

• Bachelor's degree in Business Administration, Management, or a related field
• 8+ years in program management, operations, strategy execution, or business management roles.
• 3-5 years of experience in project coordination or Program Management Office (PMO) style follow-up
• PMP Certification from PMI is required
• Proven experience in business coordination, follow-ups, and cross-department communication.
• Experience working closely with C-suite or senior executives for various projects, entities and consortiums.

Key Personal Attributes

• Ability to work under pressure and manage multiple priorities effectively.
• Sound judgment, discretion, and professionalism.

Interpersonal Skills

• Strong organizational, planning, and prioritization skills.
• Should have analytical skills to provide a strategical thinking
• High attention to detail with the ability to track actions and deadlines.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)