Central Stores Manager

Overview

• Inventory & Asset Management

• Operational Control

• Coordination & Communication

• Strategic Development

1. Inventory & Asset Management

• Ensure accurate recording, tracking, and reconciliation of all incoming and outgoing materials, tools, and equipment.
• Maintain optimum stock levels to meet project demands while minimizing excess inventory.
• Implement barcoding/asset-tag systems (Hilti/Data-Scope/PMS/Excel registers) for traceability.
• Regularly review asset registers, highlight discrepancies, and initiate corrective actions.

2. Operational Control

• Oversee daily store operations including receiving, storage, preservation, and dispatch of goods.
• Coordinate with procurement, logistics, and site teams to ensure timely availability of materials.
• Monitor handling, transportation, and storage practices to prevent damage and losses.

3. Compliance & Standards

• Enforce adherence to company policies, HSE standards, and Dubai Municipality/DEWA regulations.
• Implement and monitor safe storage practices for hazardous and non-hazardous items.
• Ensure proper documentation: delivery notes, gate passes, lifting plans, method statements, and risk assessments.
• Maintain audit-ready documentation for both internal and external reviews.

4. Cost Control & Efficiency

• Control costs by monitoring material usage, preventing wastage, and re-deploying idle assets.
• Identify savings opportunities through improved processes, vendor negotiations, or technology.

5. Team Leadership & Development

• Lead, train, and motivate storekeepers, equipment operators, and logistics support staff.
• Assign responsibilities clearly and ensure accountability for performance.
• Promote a culture of respect, safety, and continuous improvement across the team.
• Provide mentoring, coaching, and regular performance feedback.

6. Coordination & Communication

• Act as the central liaison between project teams, suppliers, procurement, and logistics.
• Provide weekly reports on asset status, store operations, and manpower utilization.
• Escalate operational issues promptly and recommend practical solutions.

7. Strategic Development

• Develop and implement improvements in systems, technology, and workflows.
• Support long-term planning of Central Stores expansions (mezzanines, container relocations, etc.).
• Contribute to the company's logistics roadmap by aligning store functions with wider business goals.
• Benchmark and implement best practices in construction logistics and warehouse management.

General Responsibilities

• Adhere to company policies, code of conduct, conflict of interest, standards, rules and regulations always.
• Always prioritize keeping employee information and sensitive data confidential.
• Prioritize and ensure full compliance with Quality, Health, Safety, and Environmental (QHSE) policies established by the company.
• Accurate and On Time submissions of balanced scorecards.
• Maintain supportive documentation to substantiate the actual performance for all Key Performance Indicators (KPI's) outlined in the Balanced Scorecards (BSC).

Skills

• Stock Ordering
• Stock Optimization
• Material Classification and Monitoring

• Issue & Return Management

• Inventory Management
• Material Handling

• Barcode And RFID Scanning

• Documentations and Filing
• Attention to Detail
• Time Management

• Teamwork & Coordination

• Problem Solving

1. Leadership & People Skills

• Decisive and assertive - able to lead a team with authority while maintaining respect.
• Fair and respectful - treats all team members equally, regardless of role or background.

2. Integrity & Accountability

• Trustworthy and ethical - handles company assets, cash, and documentation with honesty.
• Responsible - takes ownership for outcomes, both successes and failures.

3. Organizational Ability

• Detail-oriented - ensures registers, inventories, and documentation are accurate.
• Proactive - anticipates material shortages, logistical bottlenecks, and compliance issues.

4. Problem Solving & Adaptability

• Solution-driven - finds practical answers under pressure, often in time-critical situations.
• Resilient under stress - remains calm and effective in emergencies or high workload periods.
• Flexible - adapts quickly to project demands, regulation changes, or sudden disruptions.

5. Communication & Collaboration

• Clear communicator - conveys instructions, reports, and procedures in a professional manner.
• Cross-functional collaborator - builds strong relationships with procurement, logistics, HSE, and project teams.

6. Continuous Improvement Mindset

• Innovative - open to new technologies (barcoding, asset tracking systems, logistics software). Commitment to learning - keeps up to date with best practices in logistics and store management.

Experience Required

• 4-6 Years of experience in a similar store's assistant role.
• Proven track record of managing a variety of stores tasks efficiently and independently.
• Prior experience in sectors such as construction and or logistics can be beneficial depending on the role.
• Understanding of the regulatory or operational environment of the specific industry in advantageous.