Call Center Executive

Overview

• You will be the first point of contact for our patients, providing them with exceptional customer service and support.
• Ensuring calls to and from the hospital are attended promptly, politely and to the entire satisfaction of the patient.
• Answering incoming calls, managing multiple lines simultaneously, and help patients with various tasks.
• Those may include scheduling appointments, providing information about healthcare services, confirming insurance details, and routing calls to appropriate healthcare personnel.
• Managing the Patient Experience
• Responsible for maintaining excellent telephone etiquette and professionalism while attending to the patient calls
• Maintaining departmental KPI’s.
• Liaising with the supervisor and the HOD to improve KPI’s and overall patient experience.
• Responsible for attending to all the incoming patient calls promptly, without delay.
• Ensures call backs are completed in a timely manner.
• Maintains clarity in communication and pleasant tone of voice at all times.
• Well versed with the contact center processes of call hold, call transfer, message receipt, call back as per specified guidelines.
• Assists the patient in the best way possible and creating a good impression
• Maintaining a good average handling time while ensuring that the caller is satisfied and has been attended too.
• Responsible for booking appointments as well as clarifying enquiries related to the hospital services.
• Responsible for collecting and maintaining feedback regarding services and communicating effectively with the concerned department, regarding any complaints received from patients.
• Responsible for handing difficult patients with calmness in a professional manner and escalate to the concerned department when needed.
• Multitask and manage the call volumes as per the call process flow.
• Promote the services of the hospital to patients.
• Follow the duty schedule as assigned by the team leader/supervisor which includes different shift timings as per the need of the department
• Strictly adheres to NMC’s regulations and policies especially those related to infection control, patient safety & JCI.
• Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service.
• Participates and contributes to scheduled in-house training programs.
• Exercises effective interpersonal skills in dealings with department staff, colleagues and Management.
• Maintains patient & staff confidentiality.
• Demonstrates the ability to listen to others in promoting effective communication.
• Appointment management including no shows, confirmation, cancellation & rescheduling.
• Doctors calendar creation and updating & maintaining doctors notes.
• Maintaining the duty change as per the unit protocol.
• Minimum 1 year experience as a contact center agent in a patient focused environment and operation of multi-line switchboard system.

Core Level

Proficient

Proficient

Proficient

Proficient