Business Center Manager

Position Overview

Business Centre Manager

Language Requirement

English and Russian (Written & Verbal)

Occupancy & Revenue Management

• **Leasing & Sales:**
• Actively market and rent individual office units based on the pricing strategy and targets set by management.
• **Occupancy Optimization:**
• Drive tenant retention and acquisition strategies to consistently maintain maximum occupancy levels within the business centre.
• **Rental Tracking:**
• Manage the collection of all rental cheques, keep detailed logs of payment schedules, and ensure timely banking and processing.

Facilities & Maintenance Operations

• **Asset Maintenance:**
• Supervise and coordinate all building/office maintenance issues, liaising with technicians or third-party contractors for swift resolution.
• **Upkeep & Cleanliness:**
• Conduct daily inspections to ensure that all offices, common areas, meeting rooms, and reception spaces are kept exceptionally clean, tidy, and premium in appearance.
• **Inventory Control:**
• Monitor, manage, and replenish office and pantry supplies to ensure the centre is fully stocked at all times.

Financial Tracking & Administration

• **Unit-Wise Expense Tracking:**
• Maintain meticulous, unit-wise tracking of all expenses related to the business centre to ensure accurate cost allocation and profitability analysis.
• **Day-to-Day Accounting:**
• Handle localized bookkeeping tasks, including strict monitoring, tracking, and reconciliation of the centre’s petty cash.

Compliance & Contract Management

• **Tenant KYC:**
• Collect, verify, and maintain up-to-date Know Your Customer (KYC) documentation for all tenants in compliance with corporate and local regulations.
• **Contract Oversight:**
• Ensure all tenant lease contracts, renewals, and terminations are accurately documented and up to date.
• **Contractor Compliance:**
• Manage third-party vendor contracts and maintain updated contractor KYC files, including valid Trade Licenses (TL), VAT registration certificates, and legal permits.

Experience & Education

• Bachelor’s degree in Business Administration, Finance, or a related field.
• **Minimum 5 years of UAE experience**
• running a business centre, co-working space, serviced offices, or managing commercial property operations.
• Proven track record in property leasing, tenant relations, and basic financial tracking.

Language & Technical Skills

• **Bilingual Fluency:**
• Native or professional proficiency in both
• English and Russian
• is strictly required to effectively serve our diverse client base and stakeholders.
• Strong numerical proficiency with experience managing petty cash, expense logs, and rental cheque tracking.
• Proficiency in Property Management Software (PMS), CRM tools, and MS Excel.

Core Competencies

• Exceptional problem-solving skills.
• Highly organized with a sharp eye for detail regarding compliance documents (VAT, Trade Licenses, KYC).
• Ability to work independently and manage multiple operational workflows simultaneously.