Audio Visual Specialist

Job Summary

1. Event Planning & Coordination

• Identify client requirements and event expectations.
• Coordinate with vendors, exhibitors, speakers, and stakeholders for event execution.
• Manage complete event lifecycle including setup, execution, teardown, and post-event review.
• Conduct site inspections and final readiness checks.
• Book venues, photographers, entertainers, and schedule speakers.
• Evaluate event success and prepare event closure reports.

2. AV Systems Setup & Operations

• Set up, configure, test, and maintain:
• Teleconferencing systems
• Projectors
• Smart boards
• Digital mixers
• Wireless microphone systems
• Multimedia devices
• Speaker systems
• Recording equipment

• Cameras And Camcorders

• Fine-tune microphone systems during live events, press conferences, and media sessions.
• Manage AV bookings and equipment scheduling.

3. Troubleshooting & Technical Support

• Diagnose and resolve AV hardware/software issues.
• Perform onsite troubleshooting and repairs.
• Support end users during meetings, conferences, and corporate events.
• Respond to AV support requests via calls, emails, and tickets.

4. AV Infrastructure & Asset Management

• Maintain inventory of AV equipment and spare parts.
• Tag, label, and audit AV assets periodically.
• Track AV equipment lifecycle, repairs, and replacements.
• Supervise equipment deliveries and installations.

5. Vendor & Contract Management

• Coordinate with maintenance contractors and vendors for AV support.
• Monitor AV support contracts and service quality.
• Manage contract-based installations and maintenance.

6. Procurement & Capacity Planning

• Research and recommend AV technologies for procurement.
• Support budgeting for AV equipment and consumables.
• Assist in long-term AV strategy and capacity planning.

7. Policies, Documentation & Governance

• Develop and maintain AV operational procedures and standards.
• Document AV failures, installations, repairs, and removals.
• Maintain technical documentation and equipment manuals.

8. Media Production Support

• Produce, edit, duplicate, and manage AV media content as required.

Education

• Bachelor’s Degree / Diploma in:

• Audio Visual Technology

• Electronics
• Information Technology
• Multimedia Technology
• Computer Science

Experience

• Minimum
• 5+ years
• of hands-on experience in Audio Visual systems and event support.
• Minimum
• 3+ years
• of event coordination experience.
• Experience supporting corporate conferences, press conferences, and large-scale events.

• AV System Installation & Configuration Certifications

• **Crestron**

Certification (Preferred)

• **AMX**

Av Systems & Hardware

• Projectors
• Digital Mixers
• Traditional Mixers
• Smart Boards
• DSP Configuration
• Switchers

• Wireless Microphone Systems

• Teleconferencing Equipment
• Multimedia Devices

Networking & Systems

• TCP/IP
• Windows OS
• macOS
• Network Troubleshooting
• Control Systems

Technical Expertise

• Audio Troubleshooting
• Video Troubleshooting

• AV Asset Management

• Equipment Calibration
• Preventive Maintenance

Soft Skills

• Event Coordination
• Vendor Management
• Stakeholder Communication
• Problem Solving
• Team Collaboration
• Time Management

• Customer Service Orientation

• Attention to Detail