Associate - International Contracts

External Job Description

About The Role

Contract Associate

Key Responsibilities

• Provide administrative support to the Head of International Contracts and the Contracts team.
• Prepare, maintain, and coordinate reports, liaising with internal stakeholders as required.
• Draft letters, memorandums, and other business correspondence, ensuring timely processing through internal approval workflows.
• Coordinate meetings, prepare agendas, record minutes, and track follow-up actions.
• Manage and respond to enquiries while coordinating with internal departments, project teams, and stakeholders.
• Draft and manage official correspondence in English and, where applicable, Arabic.
• Maintain confidentiality and ensure compliance with information security requirements.
• Perform document control activities, including filing, classification, archiving, and records management.
• Raise Purchase Requisitions (PRs) and coordinate with Procurement to support timely processing and delivery.
• Support compliance with corporate policies, quality standards, and governance requirements.
• Maintain accurate records and ensure contract-related documentation is properly stored and accessible.

Required

• Certificate, Diploma, or equivalent qualification in any discipline.
• Minimum 5 years of experience in an administrative, contracts, or business support role within a public or private sector organization.
• Strong proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Adobe Acrobat.

Preferred

• Bachelor’s degree in any discipline.
• Professional certification in Administration, Contract Management, Finance, or a related field.
• Arabic language proficiency.

Skills & Competencies

• Excellent English communication skills, both written and verbal.
• Strong organizational, planning, and time-management abilities.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong interpersonal and stakeholder management skills.
• Proactive, self-motivated, and solution-oriented mindset.
• Professional approach to handling confidential and sensitive information.
• Strong administrative, coordination, and reporting capabilities.

What We’re Looking For