Associate, Global Procurement Operations

Job description

P2P and procurement transactions

• Execute accurate, timely, and compliant procurement transactions.
• Support internal business users, vendors, and the Procurement team.
• Prepare purchase requisitions in Coupa for new engagements as needed.
• Troubleshoot purchase order discrepancies, missing documentation, approval routing issues, and process roadblocks.
• Use Power BI aging reports to identify purchase orders requiring action or closure.

Contracts and sourcing

• Submit contracts into the contract lifecycle management system and communicate status updates.
• Track contracts approaching renewal and notify appropriate business owners.
• Conduct sourcing activities, RFPs, and vendor rate analysis with guidance for large spend projects.
• Potentially lead lower-threshold sourcing activities.
• Support spend analytics and data extraction from Power BI reports.

Category and supplier support

• Manage information services category activities, including license utilization and accurate user data.
• Collaborate with Accounts Payable on subscription and service cost validation, tracking, and allocation.
• Monitor the Procurement inbox and respond to internal stakeholder and vendor inquiries.
• Prepare ad hoc spend summaries for vendors, commodities, and parent categories.
• Support supplier onboarding, documentation, catalog updates, and system navigation.
• Partner with Accounts Payable to resolve invoice matching issues and blocked invoices.

Compliance and improvement

• Ensure transactions comply with procurement policies, spend thresholds, and Procure-to-Pay controls.
• Maintain standard operating procedures, documentation, checklists, logs, and audit support materials.
• Monitor user activity for process consistency and training needs.
• Support process mapping, metrics tracking, system testing, template updates, and system enhancements.
• Identify recurring process issues and support process optimization recommendations, including applicable AI optimizations.

Required qualifications

• Bachelor's degree in engineering, commerce, business, or a related discipline.
• Four to six years of experience in procurement operations, purchasing, or supply chain support.
• Solid understanding of Procure-to-Pay processes and controls.
• Experience with procurement or ERP systems.
• Knowledge of contract management and renewal processes.
• Experience with a Contract Lifecycle Management tool.
• Understanding of strategic sourcing, vendor negotiations, contract strategy, vendor relationships, and stakeholder management.
• Proficiency in Microsoft Office, particularly Excel and PowerPoint.
• Strong attention to detail, organization, communication, independence, and prioritization skills.

Preferred qualifications and systems

• Coupa experience is preferred.
• Icertis experience is preferred.
• Familiarity with Power BI reporting and dashboards is preferred.
• Background in spend analysis and vendor management is preferred.
• Familiarity with Microsoft Copilot is preferred.
• ServiceNow or Jira experience is preferred.

About Ares Management