Analyst, Asset Management (Logistics)

Position summary

Office administration and team support

• Coordinate airfare, lodging, transportation, dining, and other travel arrangements; submit expense reports promptly.
• Prepare and update reports, presentations, correspondence, memoranda, and other business documents.
• Manage weekly grocery orders and track office expenses and operating costs.
• Maintain records, databases, and departmental trackers; build Excel worksheets and databases for market and portfolio information.
• Handle phones, visitors, lunches, office supplies, and mail.
• Coordinate onboarding needs for new hires.

Leasing administration and transaction support

• Enter and maintain leasing transactions, renewals, and deal information in Deal Manager and internal systems.
• Assist with NDA preparation, execution, and tracking; coordinate listing agreements, commission agreements, and related documentation.
• Review leasing commission invoices and process entries in Yardi Commercial Management.
• Provide brokers access to Box and other document-sharing platforms.
• Review marketing and leasing materials for accuracy and compliance with company standards.
• Coordinate compliance approval for broker events, open houses, office functions, and marketing initiatives.
• Assist with post-closing obligations for property acquisitions and process tenant requests involving lease matters.
• Coordinate with lenders and internal debt teams to obtain approvals required under loan documents and leasing agreements.
• Represent the organization professionally when interacting with internal and external parties.

Required qualifications

• Typically requires one to three years of administrative support experience; real estate experience is strongly preferred.
• Proficiency and advanced knowledge of Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and the Internet.
• Professional, organized, dependable, and comfortable in a fast-paced environment.
• Able to prioritize work, manage multiple deadlines, and make independent decisions with limited direction.
• Able to maintain confidentiality.

Compensation

• The anticipated base salary range is USD 85,000–105,000 per year.