Assistant Project Manager

Assistant Project Manager (APM)

Project Coordination and Execution

• Assist in developing and maintaining project scopes, schedules, budgets, and execution plans.
• Coordinate project activities with consultants, contractors, vendors, and internal departments.
• Track project milestones and monitor progress against project schedules.
• Support construction and development monitoring and report project status to senior management.
• Assist with tendering, procurement, and contract administration processes.
• Prepare project documentation including reports, meeting minutes, and progress updates.
• Maintain project documentation systems and ensure proper document control and record management.
• Track change orders, project variations, and approvals.
• Support preparation of executive summaries and project performance reports.

Financial and Budget Support

• Assist in monitoring project budgets, cost controls, and financial tracking.
• Review contractor invoices and payment applications for accuracy and compliance.
• Track project expenditures against approved budgets.
• Support project forecasting and financial reporting activities.

Stakeholder and Communication Management

• Coordinate project meetings and track follow-up actions.
• Provide regular project updates to internal and external stakeholders.
• Support resolution of project-related issues and escalations.
• Maintain professional relationships with clients, consultants, contractors, and vendors.

Compliance and Quality Assurance

• Ensure project activities comply with company policies, safety standards, and regulatory requirements.
• Assist in quality control inspections and project handover procedures.
• Support project risk identification, mitigation planning, and issue management.
• Perform additional duties as assigned by the Project Manager or Line Manager.

Education

• Bachelor’s Degree in Engineering, Project Management, Construction Management, or related field.

Experience

• 2–5 years of experience in project management, construction, facilities management, or property development.
• Knowledge of project lifecycle management and construction processes.
• Experience supporting budget tracking, procurement, and contract administration.
• Experience coordinating with consultants, contractors, and stakeholders is preferred.

Technical Knowledge

• Project and Program Management
• Construction and Development Processes
• Contract Administration
• Commercial and Business Management
• Planning and Scheduling
• Budget Management and Cost Control

Skills

• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Familiarity with project management software such as MS Project, Primavera, or Procore.
• Strong analytical and problem-solving skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• High level of attention to detail and accuracy.

Core Competencies

• Accountability
• Initiative and Innovation
• Organizational Commitment
• Teamwork and Collaboration
• Analytical Thinking
• Adaptability and Flexibility
• Customer Orientation
• Relationship Building
• Integrity and Professionalism
• Interpersonal Communication

Key Performance Indicators (KPIs)

• On-time completion of project deliverables
• Budget variance and cost control performance
• Accuracy and timeliness of project reporting
• Stakeholder satisfaction
• Compliance with company standards and regulatory requirements

Key Challenges

• Ensuring timely and compliant project delivery within the asset management program.
• Managing multiple stakeholders including client departments, contractors, and consultants.
• Supporting project delivery in a dynamic and fast-paced environment.
• Maintaining effective communication across project teams and operational departments.
• Supporting the implementation of asset management standards aligned with ISO 55001 and ISO 27001.