Assistant Manager - Leasing - Dubai Holding Asset Management

About Dubai Holding Asset Management

About the Job

• An opportunity has arisen for a Assistant Manager - Leasing to join Dubai Holding Asset Management.
• The main duties and responsibilities of this role include:
• Assist in preparation of budgets by providing due inputs on various factors including vacant units, timelines, potential terminations, non-renewals etc.
• Coordinate with the collections team for collection of rents, deposits and leasing fees to ensure payments are made accurately on time.
• Perform general administrative duties such as ensuring documents are signed in a timely fashion, setting up new files, preparing routine correspondence, etc.
• Support the Head, Retail Leasing and other line departments to ensure that all proposals for new tenants comply with company guidelines, budgets and have received appropriate approvals.
• Coordinate with the Legal department for preparation of tenancy contracts templates and forms to ensure standardization of leasing documents within the framework of the federal law.
• Ensure lease contracts are effectively tracked, produce the supporting documentation for new leases and lease renewals, compile lease summaries and liaise with clients to clarify lease for timely approvals.
• Source prospective tenants and generate new leasing leads and negotiate qualified deals from inception to final execution including submission for review to the leasing committee.
• Handle client physical and database lease files to ensure that the lease files contain accurate and up-to-date records.
• Ensure the lease document management system is kept up to date with all new leasing deals for specific developments.
• Assist in preparing timely reports for Senior Management review and analysis.
• Prepare memos and RAFs for case justification and approval from Management as per DOA.
• Maintain accurate sales force data / inventory and preparation of accurate lease agreements. In event if lease preparation is done by someone else, to validate of documents and agreements.
• Create tenant profiles and accurate databases for each tenant category so as to facilitate information retrieval and ensure a proper follow-up.
• Proactively develop and manage the relationship with the client to ensure service delivery expectations are exceeded.
• Prepare regular reports, within specified time frames, detailing property status and performance including recommendations on lease negotiations.
• Support the Head/ Senior Managers /Managers/ Assistant managers in any follow-ups and negotiations.
• Assist the Senior Leasing Manager/ Leasing Manager in developing tenant and customer focused strategies through monitoring customer, tenant and asset feedback.
• Make follow-up calls to Tenant who have not reverted to renewal reminder notification.
• Conduct adequate market analysis on competitive leasing trends and report to management.
• Conduct presentations and site visits for prospective tenants in order to promote DHAM retail projects.

About You

• The ideal candidate for this position will have the following experience and qualifications:
• Bachelor’s Degree in Business Administration / Marketing or any related field preferred
• Minimum 2-3 years' experience in relevant field.
• Middle east experience is preferred.
• Strong retail background and good understanding of the local industry