Assistant Manager Human Resources (Healthcare)

Introduction

About the role

Talent Acquisition & Recruitment

• Manage end-to-end recruitment for clinical and non-clinical roles as per approved manpower plans.
• Source candidates through job portals, recruitment agencies, and internal databases.
• Screen and shortlist candidates based on job requirements and competency fit.
• Coordinate and schedule interviews with hiring managers and leadership teams.
• Ensure timely closure of open positions within defined timelines.
• Maintain and build a talent pipeline for critical and recurring roles.

Recruitment Coordination & Stakeholder Management

• Coordinate with department heads to understand manpower requirements and job specifications.
• Facilitate interview processes including logistics, documentation, and candidate communication.
• Provide regular updates to stakeholders on recruitment status and pipeline.
• Manage relationships with external recruitment agencies and job portals.

Onboarding & Employee Lifecycle Management

• Manage pre-joining and onboarding processes including documentation and joining formalities.
• Prepare and issue offer letters and employment contracts.
• Ensure smooth induction and orientation of new employees.
• Coordinate with internal teams for employee onboarding requirements (IT, finance, admin, etc.).
• Support employee lifecycle processes including confirmations, transfers, and separations.

Payroll & Compensation Administration

• Support payroll processing by validating employee data, attendance, and leave records.
• Coordinate with Finance for timely and accurate payroll disbursement.
• Ensure employee benefits, allowances, and deductions are processed accurately.
• Address employee queries related to payroll and compensation.

Performance Management & Appraisals

• Assist in implementing the hospital’s performance management system.
• Coordinate performance appraisal cycles including goal setting, reviews, and documentation.
• Track completion of appraisals and follow up with stakeholders.
• Maintain performance records and support reporting on performance metrics.

Learning & Development Coordination

• Coordinate training programs, workshops, and induction sessions.
• Support training needs analysis in collaboration with HR and department heads.
• Maintain training records and track employee participation.
• Assist in execution of employee development initiatives.

HR Operations & Documentation

• Maintain and update employee records, personal files, and HR documentation.
• Assist in formulation and updating of HR policies, procedures, and administrative protocols.
• Ensure accuracy of employee data in HRMS.
• Maintain recruitment trackers, interview records, license issuance, and HR MIS reports.
• Track and manage documentation related to licensing, visas, and onboarding.

Regulatory & Compliance Support

• Support compliance with UAE labor laws and healthcare regulatory requirements (DHA/HAAD/MOH).
• Coordinate documentation for employee licensing and malpractice insurance.
• Ensure timely submission of required documents for visa and regulatory processes.
• Maintain compliance records and support internal and external audits.

Employee Relations & Engagement

• Assist in handling employee queries, grievances, and requests.
• Support implementation of employee engagement initiatives and activities.
• Ensure timely resolution of employee concerns in coordination with HR leadership.

Reporting & Data Management

• Prepare recruitment, payroll, and HR operations reports, dashboards, and MIS for management review.
• Maintain trackers for recruitment, payroll inputs, licensing, and onboarding activities.
• Ensure timely and accurate reporting of HR metrics and activities.

Qualifications

• Bachelor’s Degree in Human Resources, Business Administration, or related discipline (mandatory)
• MBA in Human Resources or equivalent postgraduate qualification (preferred)
• Professional certifications such as CIPD / SHRM (preferred)

Work Experience

• 3–5 years of experience in HR, preferably in recruitment, HR operations, or employee lifecycle management
• Prior experience in the healthcare industry in the UAE is preferred
• Exposure to payroll processing, performance management, appraisals, trainings, and HR policy support
• Familiarity with regulatory and licensing requirements is mandatory.